State Comptroller of Public Accounts Purchaser V-HUB Specialist in Austin, Texas

Purchaser V-HUB Specialist

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Purchaser V-HUB Specialist

Salary

$63,000.00 - $72,000.00 Annually

Location

Austin, TX (LBJ)

Job Type

Classified Regular Full-Time

Department

Agency Administration

Job Number

1J01.17

Closing

Continuous

  • Description

  • Benefits

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General Description

Performs highly advanced senior-level purchasing work. Work involves planning, organizing, coordinating, and writing complex, highly technical specifications, preparing procurement documents and related correspondence. Responsible for the maintenance of detailed records of items purchased, received, prepared, and issued. Procurements are highly specialized and technical in nature. Prepares formal procurement solicitations for the agency as well as recommendations for awards of contracts. HUB related duties include coordinating and conducting a variety of marketing, outreach, and economic development activities and events, including the development of presentations and educational workshops applicable to the program initiatives. Acts as the Subject Matter Expert (SME) for the HUB Subcontracting Plan. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Essential Job Functions and Responsibilities

  • Purchases supplies, services, and equipment of a highly technical and complex nature. Reviews requisitions for completeness and compliance with the applicable requirements. Processes agency requisitions in CAPPS, awards Purchase orders, and provides status of orders.

  • Writes specifications and prepares solicitation documents for highly technical IT related and other complex goods and services, provides oversight of the evaluation process and makes sound and objective recommendations for contract awards. Monitors legal and regulatory requirements pertaining to purchasing.

  • Assists with establishing and implementing short- and long-range goals, objectives, policies, and operating procedures for the Agency HUB program. Prepares and maintains reports and records, including electronic databases and spreadsheets of information pertaining to the Agency HUB program. Provides consultative and technical assistance to vendors in preparing HUB Subcontracting Plans. Promotes innovation and the use of new technologies to further the goals of the Agency HUB Program. Develops and update Agency HUB program marketing materials

  • Represents the Agency at HUB educational forums and seminars. Provides outreach and recruitment of HUB vendors for Agency procurements. Promotes purchase opportunities with HUBs and ensures every effort is made to meet Agency HUB goals.

  • Performs other related work and duties as assigned.

Minimum Qualifications Requirements

Education:

  • Graduation from an accredited four-year college or university with a bachelor's degree in Accounting, Business Administration, Business Management, Education, Management, Marketing, Public Administration , or Public Relations

  • Complete copies of college transcripts must be furnished to the divisional hiring representative at the time of the interview for positions requiring a college degree, and/or specific educational credits.

Experience:

Five (5) years of experience with State of Texas procurement, purchasing, equipment and services, specification development, solicitation development, evaluating offers, calculating price scores, negotiating pricing and terms and conditions for equipment and services.

Preferred Experience:

Two (2) years of experience with the Texas HUB program or similar disadvantaged/minority/woman-owned business governmental program.

Substitution:

One (1) additional year of experience performing State of Texas procurement, purchasing, equipment and services, specification development, solicitation development, evaluating offers, calculating price scores, negotiating pricing and terms and conditions for equipment and services may substitute for thirty semester hours of educational requirement with a maximum substitution of 120 semester hours (four years).

Licenses/Certifications:

A valid Texas (or state of residency) driver's license, a satisfactory driving record and current proof of automobile insurance are a condition of employment.

Preferred Licenses/Certifications:

Certified Texas Procurement Manager (CTPM), Certified Texas Contract Manager (CTCM), and/or Certified Texas Purchaser (CTP). Must obtain one or all within one year of employment.

Note:

  • Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 51C, 51Z, 33, 3000, 3043, 8060, 3006, 2S0X1 or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications. Please call Human Resources, CPA Veterans Liaison at 512-475-3560/800-531-5441 for more information or assistance.

  • Additional Military Crosswalk information can be found at:http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx

Knowledge, Skills, and Abilities

Knowledge of:

  • Purchasing and procurement methods and procedures, of state procurement principles and practices, of assigned commodities and products on the open market, of supply sources, and of the principles of business administration and of accounting.

  • Skill in problem solving and in operating a computer and applicable software.

  • Ability to perform mathematical computations, to evaluate bids, to develop methods and procedures for locating supply sources, to maintain a system of record keeping, to maintain effective working relationships with vendors and suppliers

  • Texas laws and statutes regarding the Statewide HUB Program and related principles and practices

Skill in:

  • The use of a personal computer with Microsoft Office Suites to include Microsoft Word, Excel, mainframe functions; and CAPPS in all functions

  • Using effective written and verbal communication to convey information in a clear, concise manner (Communication)

  • Identifying and resolving problems by using strong analytical techniques, innovative approaches and taking initiative in preventing and solving problems (Problem Solving)

Ability to:

  • Develop methods and procedures for internal functions:

  • Maintain a system of accurate record keeping and file maintenance for both paper and electronic files

  • Establish and maintain working relationships with co-workers, agency staff and management to achieve common goals (Teamwork)

  • Plan, organize, and prioritize multiple assignments to effectively manage a fast paced and changing work environment without compromising accuracy (Adaptability)

  • Consistently meet internal and external customer needs and expectations in a professional manner (Customer Service)

  • Act in the best interest of the agency, maintain confidentiality and continually strive to improve self and job performance (Professional Conduct and Development)

  • Maintain confidentiality and protect the privacy of state employees, taxpayers and other members of the public (Privacy and Information Security)

Work Hours:

8 a.m. to 5 p.m., 40 hour work week, Monday through Friday. May occasionally work evenings, weekends or holiday. Hours may change based on business needs.

Travel:

10%

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive computer, telephone and client/customer contact. It requires the ability to bend, stoop, kneel, and reach as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers. Ability to lift, pull, physically handle, and transport records, documents, boxes, and all related information, weighing up to 30 pounds when required. Ability to sit for long periods of time.