FREEMAN Part-Time Relief Receptionist - Dallas, TX in Dallas, Texas
Since 1927, Freeman has provided customers with comprehensive services for face-to-face marketing events including expositions, conventions, corporate events and exhibits. Headquartered in Dallas, with more than 70 offices in North America and the United Kingdom, Freeman produces more than 15,000 events annually. Freeman has the ability to assist customers in all aspects of the trade show process, from set-up to take-down and everything in between. An employee-owned company, Freeman places an emphasis on respect for people, providing unparalleled customer service. Freeman has received numerous awards for excellence in the trade show industry.
Freeman is seeking a Part-Time Relief Receptionist to operate PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties; and welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Additionlal duties include:
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
Retrieves messages from voice mail and forwards to appropriate personnel.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Checks incoming and outgoing guests from corporate office according to defined security procedures.
Monitors visitor access and issues passes when required.
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
Creates, maintains, and distributes telephone lists.
Answers questions about organization and provides callers with branch address, directions, and other general information.
Performs clerical duties as needed, such as filing, photocopying, and collating.
Receives, sorts, and routes packages and items delivered to the reception desk.
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Assists with the preparation of outgoing mail/packages.
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Orders, receives, and maintains office supplies.
Updates appointment calendars for conference rooms.
Perform other duties as assigned.
Minimum one + months related experience and/or training.
Ability to handle sensitive information with the highest degree of confidentiality
Ability to write reports, business correspondence, and procedure manuals
Proficiency in Microsoft Windows, Word, Outlook and Excel
Proven organizational skills in paperwork and filing systems
Demonstrated oral and written communication skills demonstrating attention to detail and flexibility
Ability to prioritize work assignments, show initiative, and work independently
Proven customer service skills
- Experience in an office environment
- High School Diploma or GED
Freeman is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, veteran status or any other protected status.
In compliance with the Americans with Disabilities Act Amendment Act, if you have a disability and would like to request an accommodation in order to apply for a position with Freeman, please e-mail Freeman.Recruiting@freemanco.com. Emails should be limited to disability-related assistance only and should not be used for any other inquiries.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.