American Heart Association Project Coordinator - Emergency Cardiovascular Care in Dallas, Texas

Project Coordinator - Emergency Cardiovascular Care

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Job Description

Are you ready to join an organization where you can make an extraordinary impact everyday?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely!

This is satisfying and challenging work that makes a real difference in people's lives. Here, you can achieve professional growth with personal fulfillment. Here, you can connect people to making a lifesaving impact. Here, you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has a great opportunity for a Project Coordinator in our National Center office located in Dallas, TX.

As the Project Coordinator, you would provide administrative, budget, and other operational support to the marketing staff team. You will manage logistics for events/promotions of all types for the marketing department. As well as manage and traffic jobs through design and client services. This role will also manage the invoicing and requisition process with our procurement and legal departments. Calendar management and additional record keeping responsibilities are included.

The ideal candidate will be a meetings and event management expert with the ability to manage multiple projects in alignment with the appropriate staff lead or unassisted. The role supports a marketing team so a desire to perform some traditional (and sometimes non-traditional) marketing tasks is a plus.

Here are some of the essential job duties:

  • Tradeshow, event and promotions support including: maintain vendor relationships to ensure marketing events are executed successfully, manage and maintain onsite staging and storage facilities, manage (in concert with staff) to ensure all logistics for tradeshows is completed, help establish event protocols, and manage meeting and event project details

  • Act as liaison between procurement and legal; submit and manage new vendor contracts, assist in RFPs and RFIs to vendors, manage electronic and paper documentation to audit standards

  • Work with staff to ensure budgeting requirements are met and managed

  • Special projects as assigned by supervisor, including special meetings/events support, support field sales and operations staff, support and manage marketing and design projects as necessary, and other misc. tasks and duties deemed necessary by new projects

  • Work with staff to manage (initiate, track and complete) marketing collateral through internal client services department

  • Act as a resource for team members on SharePoint

Required Experience

Want to help get your resume to the top? We are looking for your expertise in the following areas:

  • High School Diploma or Equivalent

  • At least five (5) years of proven event management experience, with excellent event/conference calendar management

  • Time management skills, with the ability to handle multiple tasks as once

  • Must be able to adapt to changing priorities and develop proactive planning as new priorities are presented

  • Advanced computer literacy is a must with extensive knowledge of in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms

  • High degree of professionalism and interpersonal skills and the ability to build relationships with stakeholders, including but not limited to, leadership, team members and external partners and vendors

  • Ability to travel up to 5% local and overnight stay

Here are some of the preferred skills we are looking for:

  • College degree

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

  • Proven experience creating and managing spreadsheets, databases and PowerPoint presentations

  • Proactive and forward-thinker, who actively seeks opportunities and proposes solutions

  • Prior success meeting budget requirements and evaluating opportunities for continuous improvement

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

Click here to see other opportunities with the American Heart Association

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Job Location

Dallas, Texas, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled