Travis County Texas Office Specialist Sr. - Pharmacy in Del Valle, Texas
Under limited direction, performs advanced complex clerical and administrative work in a specific subject area. Obtains medications prescribed to patients through applications to the appropriate pharmaceutical providers, and assists in the paperwork of such medications. Provides advanced customer service functions and fosters positive public relations. Performs a variety of advanced administrative, analytical, or technical work of a highly specialized nature. Coordinates or performs all functions within a distinct, complex program area. Analyzes, resolves and documents difficult problems by using appropriate and defined methods. Researches operational databases, manuals and electronic files to respond to customers and/or caller inquiries. Coordinates and completes data collection, analysis, reporting, documentation or projects. Supervises and trains clerical subordinates.
This is the third in a series of three general clerical-related job classifications within the Administrative Support job family. This classification is distinguished from the Office Specialist in that incumbents typically specialize in a division/department function and also possess broader knowledge/skills about division/department operations to allow more independence in carrying out responsibilities. This classification is distinguished in that incumbents frequently work under their own initiative in performing advanced administrative/support duties and/or providing formalized work leadership. Frequently trains and/or supervises subordinate clerical personnel. The results of assigned projects have direct impact on the accomplishment or establishment of the divisional and/or departmental goals and objectives.
Duties and Responsibilities
- Coordinates the receiving, storing, and issuing of PAP paperwork. Obtains client financial information required by PAP drug company programs.
- Answers inquiries regarding PAP policies and procedures from clients, providers, and nursing. Review data entry, data retrieval and data searches. Work is performed under moderate administrative supervision consisting of program goals, schedules, and broad guidance.
- The employee exercises independence in completing tasks in accordance with the established procedures, referring disapproved medication requests to the pharmacist/supervisor.
- Applies functional knowledge to analyze and respond to matters requiring comprehensive knowledge of department policies and procedures. Performs and conducts research and interpretation of data. Coordinates and completes data collection, analysis, reporting, documentation or projects and other duties to ensure accurate and timely processing or development of required operational needs. Researches operational databases, manuals and electronic files to respond to customers and/or caller inquiries. Compiles information in a self-reporting relational database system and generates monthly workload and performance reports.
- Coordinates or performs all functions within a distinct, complex program area easily distinguishable from other operations or involving specialized operations that are not readily integrated into other work processes within the department. Performs highly specialized duties in furtherance of department/division mission. Supervises and trains clerical subordinates. Assists in computer training of new employees and general training of volunteers. Provides assistance to others on difficult assignments.
- Analyzes, resolves and documents difficult problems by using appropriate and defined methods. Authorizes exceptions to policy within defined limits and response time subject to demand for immediate service. Reports to and advises customers, representatives of other counties, law enforcement agencies and businesses. Documents actions taken in response to all inquiries.
- Acts as primary customer contact for assigned function with outside organizations or other departments. Responds to technical computer system and/or administrative questions and ensures necessary follow up. Responds to requests in person, by mail, and by telephone, based upon the application of established rules and regulations. Provides technical advice and assistance regarding documents required for all types of transactions. Takes initial steps to resolve and/or resolves citizen complaints about division/department. Ensures departmental policies and procedures are followed and statutory requirements are met.
- Performs various tasks involving processing of forms, letters, data entry/retrieval, equipment maintenance and inventory control. Participates in complex technical administrative projects with staff as directed. Assists with specialized or difficult work activities of subordinates or other staff members. Reviews documents presented for transactions. Prepares forms and determines amount of fee by applying established rules and regulations. Collects fees and provides receipts. May perform duties of Office Specialist. May serve as timekeeper. May perform transcription duties, as required for the generation of autopsy reports and other documents.
- Meets and/or exceeds unit employee performance standards including efficiency and attendance expectations.
- Performs other job-related duties as assigned. Minimum Requirements
Education and Experience: High School diploma or G.E.D. AND four (4) years of increasingly responsible office/clerical experience, including the operation of computer equipment to include word processing, spreadsheets, databases and a variety of software packages AND a minimum of one (1) year experience in a directly related function;
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special Requirements: None required.
Knowledge, Skills, and Abilities:
- Medical and pharmaceutical terms, of the laws and regulations related to pharmaceutical operations.
- Modern office/clerical practices and procedures, and methods.
- Policies, practices, procedures and terminology of assigned function.
- File management and techniques.
- Principle and procedures of record keeping.
- Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
Business letter writing, grammar and punctuation, and report preparation. Skill in:
Resolving complex problems.
- Conducting research and presenting information.
- Processing financial reports, including receipts, claims, and disbursements.
- Performing cashier duties, such as receiving cash, issuing and posting receipts for fee payments or other charges.
- Recording and compiling material for reports.
- Operating a variety of modern office equipment, including a computer.
Both verbal and written communication. Ability to:
Provide tactful and professional customer service to patients from diverse cultures and socio-economic backgrounds.
- Compile data and to write clear and comprehensive reports.
- Create effective filing systems, and retrieve and disseminate information.
- Train and supervise office personnel.
- Work independently and accomplish department/division objectives.
- Perform multitasking.
- Maintain confidential data and information for executive staff.
- Understand and carry out verbal and written directions.
- Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public. Work Environment & Other Information
Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Work Hours: 8:00 AM to 5:00 PM; Monday through Friday
Location: 3614 Bill Price Rd.; Del Valle (Travis County Correctional Complex)
Physical Exam Required Drug and Alcohol Test Required Criminal, Credit, Driving, Education and Employment Background Check Required.
Salary: $32,345.46 - $39,623.17 Annually $32,345.46 - $39,623.17 Annually
Job Number: 15-03323
Location: Del Valle, TX
Closing: 11/18/2016 11:59 PM Central
Job Type: Full Time
Agency: Travis County
Address: 700 Lavaca Street, Suite 420 Austin, Texas, 78701.