Texas Department of Public Safety Regional Facilities Manager, ADM Garland in Garland, Texas
Perform advanced administrative, supervisory, and property management work within a regional area to ensure all facilities and properties owned or leased by DPS are well-maintained and operated in a safe and efficient manner. Work involves directing or performing procurement of materials and services, oversight of real property and buildings, oversight of building renovation and new construction, maintenance and repair of stationary and moveable equipment, and related administrative functions. Plan, assign, and supervise the work of others. Work is performed under limited supervision, with considerable latitude for the exercise of initiative and independent judgment within the limits of agency policies and procedures, state and local laws, regulations, building codes and standards, and budgetary constraints.
State Classification #:1586 State Classification Title: Program Supervisor VI Salary Group: B23
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. 30A, 641X, 910, 08, 8999, 0205, 0210, 0302, 0307, 0370, 7202, 3D0X1, 9G100, 60C0, 86MO
Oversee the activities of staff to achieve optimum economy, quality, and timely completion related to Regional Facilities' goals and objectives.
Direct staff, sub-contractors, and vendors during emergency repairs, general maintenance, renovation, and other activities related to existing facilities, ensuring facilities are maintained in a safe, healthy, and presentable condition.
Manage, monitor, and implement preventative maintenance program and approved modifications and enhancements including initiating, planning, executing, controlling, and closing regional projects and subsidiary components to mitigate potential project risks ensuring applicable codes and standards are followed such as the American's with Disability Act, Title II, Texas Accessibility Standards, Life Safety Code 101, Agency Design Standards, and energy conservation guidelines.
Prepare, monitor, manage appropriate use of agency purchasing cards regarding building maintenance or repairs, draft specifications, purchasing contracts, building supplies, and building and equipment leases. Obtain bids and make selections in accordance with established statues, policies, and procedures. Prepare justification memos for emergency purchases and internal repairs.
Act as the Facilities liaison and project manager to regional building managers, property managers in owned, leased, and free space.
Oversee annual contracts including but not limited to custodial, lawn care, copiers, HVAC filters, and other related items.
Coordinate Telecommunication issues for the region with Information Technology (IT).
Review material submittals and pay vouchers from vendors for partial payments; preliminary, intermediate, and final inspections and reports; and status of substantial project completion ensuring all procurement paperwork from inception to completion is properly completed and submitted timely for payment to Facilities headquarters and Finance.
Compile and distribute project, work order information, and various reports to keep the project team and management informed.
Assist developing and documenting budget proposals for various levels of service objectives and monitor regional expenditures according to budget items to keep executive management notified of budget status periodically through the budget year.
Conduct the biannual building condition assessments ensuring all facilities are maintained in a manner safe for employees and customers. Identify, develop, and plan safety issues for executive management and oversee corrective action and participate in the Regional Safety Program.
Travel regionally by motor vehicle and aircraft to perform assigned duties and building emergencies to include overnight, weekends, and occasionally holidays.
Oversee fuel storage/dispensing operations to ensure compliance with regular leak checks and other environmental factors necessary to maintain certification required for fuel deliveries.
Assist with the evaluation and selection of additional properties and disposition of properties no longer needed.
May maintain an inventory of all owned and leased properties and applicable equipment assigned to the region and coordinate and prepare reports for various agency divisions of property and equipment changes and status. May conduct annual property inventory.
May maintain building security systems which may include issuing security badges for regional facilities.
May utilize state or county inmates or other free labor sources to perform work.
Perform other duties as assigned.
Education and Experience:
Education - Graduation from an accredited four (4) year college or university with major coursework in public or business management or a related subject area.
Experience - Five (5) or more years of full time administrative work experience involving purchasing, personnel or office management, accounting, or building construction/maintenance activities. Property management experience is preferred.
Substitution Note:Progressive work experience of the type described may substitute for the educational requirement with one (1) year equal to thirty (30) semester hours.
Regulatory Knowledge - Property management principles and procedures. Negotiating practices applicable to property purchase or lease and of maintenance agreements for property and equipment. Purchasing methods and procedures. Department and state rules, regulations, policies and procedures relating to building construction and maintenance.
Maintenance Knowledge - Commercial construction and office building maintenance. Basic knowledge of applicable safety and accreditation standards, electrical and plumbing codes, and statutory/regulatory (state and federal) rules and requirements. Conduct inspections, monitor work operations, and ensure safety guidelines, rules, policies, procedures, and regulations are compliant.
Project Management Knowledge - Generally accepted structured project management techniques as advocated by the Project Management Institute (PMI). Plan and execute short and medium-range programs, projects, and policies to provide effective facilities management to meet the changing needs of regional service activities. Analyze complex information and develop plans to address identified issues.
Interpersonal Skills - Working knowledge of organizational, supervisory, and management principles and operational practices. Must exercise excellent interpersonal skills - position continually requires demonstrated poise, tact, diplomacy, and an ability to establish and maintain effective working/professional relationships with external and internal customers.
Communication Skills - Excellent verbal and written communication skills to include complex correspondence drafting, English composition, grammar, punctuation, and spelling. Ability to make quick and accurate judgment calls regarding the need to provide information to Division personnel. Ability to analyze factors and elements involved in management's budget problems and to identify and present alternative solutions that could be effective in resolving the subject problems. Interpret and coordinate the development and implementation of policies and procedures.
Computer Skills - Proficient with personal computers and various software; e.g. spreadsheets, word processing, databases, desk-top publishing, and modern business office practices.
Organization Skills - Ability to multi-task and prioritize in a high-stress, fast-paced, multi-demand environment, and the ability to make sound work-related judgments and decisions particularly during legislative sessions. Plan, organize and direct finance programs. Collect, organize and present program data in effective reports and briefings. Perform detailed work accurately.
Leadership Skills - Strong leadership skills with the ability to direct and motivate others, and maintain persuasive and credible presentation style at all levels of the organization. Recruits, promotes and rewards engaged employees. Exemplifies the agency's core mission to Protect and Serve Texas and the values of integrity, teamwork, accountability, and excellence.
Travel - Travel regionally by motor vehicle and aircraft to perform assigned duties and building emergencies to include overnight, weekends, and occasionally holidays.
Certifications/Licenses - Valid driver license from the state of residence.
Confidentiality- Must be able to responsibly handle sensitive and confidential information and situations.
**DPS employee who is selected for a position in their current salary group and state title will be transferred with no salary change.
DPS employee who is selected for a position in their current salary group with a new state title may receive an increase up to 3.4%.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.**
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office environment, outdoors, and vehicle;
- Ambulatory skills, e.g. walk, climb, bend and stoop, and move safety and effectively in construction environments involving noise and moving equipment;
- Hand-eye coordination and arm/hand/finger dexterity;
- Ability to speak, hear, smell, and exercise visual acuity;
- Ability to transfer weights of twenty-five (25) pounds anticipated for this position;
- Driving requirements for this position: moderate-frequency.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
Travel: 30% Number of Vacancies: 1
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
Job Title: Regional Facilities Manager, ADM Garland
Closing Date/Time: Fri. 10/28/16 11:59 PM Central Time
Salary: $4,598.67 - $6,065.75 Monthly
Job Type: Full-time, Regular, day shift
Location: Garland, Texas