Weingarten Realty Administrative Assistant - Leasing Department in Houston, Texas
Administrative Assistant - Leasing Department
Location: Houston, TX
Company Order Number: 992
Administrative Assistant/Leasing Department
This position will provide administrative support for up to (3) Leasing Executives. Teamwork is a main focus along with a positive and professional attitude. Must enjoy working in a fast pace environment and show true individual initiative in their daily work to support an assigned leasing team. Great organizational skills are a must. Must be detail oriented, able to prioritize, multi-task, with the capability to handle heavy phone call volume and multiple Leasing Executive’s requests. Must possess great phone and communication skills to maintain good and profitable relationships with all internal associates, tenants, the brokerage community, and prospective tenants.
Preparation of legal document requests for renewals, commission agreements, assignments, subordinations, occupancies and various other request forms
Preparation of lease terms and conditions for proposed tenants in a Lotus Notes Database that produces executed copies of letters of intent, commission agreements, drafting requests and cover letters
Preparation of legal documents based on provided templates, including leases, renewals, leases assignments, commission agreements and other related documents
Compile marketing packages to accompany leasing documents and requests
Assist agents in composing outgoing correspondence
Responsible for making on-line travel arrangements, arranging meetings, conference room reservations and conference calls, and process all incoming and outgoing mail
Screen all incoming inquiries for type of business, size requirements, location and direct to appropriate Leasing Executive
Interact with tenants and prospective tenants to gather required information and documents.
Develop and maintain filing systems for leasing materials and correspondence
Create and maintain property profile binders
Prepare for ICSC Deal-Making functions and Spring Convention
Develop and maintain positive relations with associates at Corporate and other Regional Offices.
Continue to adapt and innovate for maximum efficiency and profitability in a dynamic environment.
ESSENTIAL KNOWLEDGE AND SKILLS:
Must be able to proficiently operate all office equipment including, but not limited to, computers and applicable software, copy machine, fax machine, adding machine, calculator, and telephone equipment. Must be able to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. Must be able to edit and proof read reports and correspondence. Must be able to speak clearly and distinctly, using correct English.
Bachelor’s Degree preferred
Two (2) to five (5) years related experience preferred
Proficient in Word, Excel, and PowerPoint required, Lotus Notes and CRM a plus