Veteran Health Administration Medical Administration Officer (Assistant Chief) in Houston, Texas

Announcement Number: JP-16-KMR-1789406

Department: Department Of Veterans Affairs

Agency: Veterans Affairs, Veterans Health Administration

Position Info: Full Time

Location(s): Houston, TX

Open Period: 2016-08-30 to 2016-09-20

OverviewWho May Apply

Current, permanent employees of the Department of Veterans Health Administration (VHA) Only

Appointment Duration

Agency Employees Only

Job Status

Full Time

Agency Marketing Statement

Vacancy Identification Number (VIN) 1789406

Job Summary

Our Mission: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to

Special Employment Consideration: VA encourages persons with disabilities to apply.

Key Requirements

  • You must be a current permanent employee of VHA to apply for this job.

  • Subject to a background/suitability investigation.

  • Designated and/or random drug testing may be required.

  • Selective Service Registration is required for males born after 12/31/1959.

DutiesMajor Duties

This position is located in the Office of the Associate Director in the Health Administration Service (HAS) at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas.The incumbent is given a widest range of Assistant Chief responsibilities to include the authority to independently reach decisions and implement programs incident to Assistant Chief duties to assure that all deadlines are met.The incumbent is delegated full authority to deal with and personally resolve matters involving operations of HAS. The service is composed of the following:Office of the Chief, Eligibility, Inpatient Administration, Health Information Management (HIM), Fee Basis, Telecare and Beneficiary Travel.

Principle duties and responsibilities include but are not limited to:

Responsible for Health Administration Services management requirements of HAS including but are not limited to:

  • Reviews the work of the subordinates to ascertain if work produced or decisions made are consistent with current procedures and directives.

  • Evaluates the need for further instruction and/or training of employees.

  • Handles the administrative functions relating to the care of the Veterans in the Medical Center.

  • Performs supervisory and managerial duties directly contributing to the overall health administrative management of the facility’s health care delivery system.

  • Holds discussions within service and other services on budget, space, staff training policies and promotion policies

  • Directs medical administration programs and providing technical and administrative support for the medical facility.

  • Establishes criteria to measure and/or predict the attainment of program or organizational goals and objectives.

  • Provides technical advice and interpretation to top and middle management.

  • Develops and implements administrative decisions directly affecting patient care and influences administrative planning decision for the facility.

  • Assists with the establishment of goals, objectives and short/long range plans for HAS.

  • Receives and processes requests for special informational studies, surveys, questionnaires, recurring and non-recurring reports.

  • Approves expenditures for HAS for supplies, services, and equipment and responsible for planning and forecasting operating budget for HAS.

  • Maintains fund control point for beneficiary travel, fee basis and Decedent Affairs.

  • Performs internal audits, and systematic reviews; prepares and analyzes data, identifies trends and concerns of issues and make improvement recommendations.

  • Provides the Chief of HAS with workload statistics, advice on fund shortages and recommendations regarding funding or program adjustments.

  • Initiates and revise through the Associate Director administrative policies;.

  • Organizes and participates in multidisciplinary task forces, committees or work groups.

  • Performs other related duties as assigned.

WORK SCHEDULE: Monday - Friday: 8:00 am - 4:30 pm

Position Description Title/PD#: Medical Administration Officer, #3453-O

Qualifications And EvaluationQualifications

To qualify for this position, applicants must meet all requirements by the closing date of the announcement.

QUALIFICATION REQUIREMENTS:Candidates must meet all requirements identified in the OPM Qualification Standards Handbook for General Schedule Positions, Group Coverage Qualification Standard for Administrative and Management Positions.To qualify for consideration at the GS-13 level, the applicant must have 52 weeks of specialized experience equivalent to at least the GS-12.

Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

At this level, specialized experience is experience such as the ability to direct, interpret and implement current and new procedures; resolve problems; interprets basic policies and procedural issues; coordinate the operations of Health Administration Service which includes personnel management, space management and budget analysis; and provides technical advice and interpretation to top and middle management for new laws affecting the delivery of health administration benefits to Veterans.

There is no educational substitution for the GS-13 level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.



Physical Requirements: The work is minimally sedentary, although some slight physical effort may be required.Walking is required to meet with patients and resolve concerns.Light lifting, under 15 pounds; light carrying, under 15 pounds; use of fingers; use of both hands required; near vision correctable at 13" to 16: to Jaeger 1 to 4; far vision correctable in one eye to 20/20 and to 20/40 in the other; hearing (aid permitted); and mental and emotional stability.

Time-in-grade: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For this position, you must have served 52 weeks at the GS-12 level.



1.Knowledge of VA healthcare program rules, procedures, techniques, and methods related to Health Administration Service and the units within the Service to include the Eligibility, Patient Travel/Patient Funds, Decedent Affairs, Health Information Management, Ward Administration, Telecare and Non-VA Care as well as other medical center services.

2.Ability to coordinate the operations of Health Administration Service including personnel management, space management, and budget analysis.

3.Ability to direct, interpret and implement current and new procedures, resolve procedural problems, observe results and conduct studies necessary to improve the quality and quantity of the end product.

4.Knowledge and ability to gather, assemble and analyze data, recognize problems, propose solutions and prepare written and oral responses.

  1. Ability to effectively communicate both orally and in writing, to a wide variety of people (administrative personnel, line supervisors, service chiefs, top management) from various educational and socioeconomic backgrounds utilizing various communication mediums; initiate and lead groups and to establish relationships with professional and/or other health-related groups.

If you are referred for consideration, you may be asked to submit additional, job-related information, which may include, but is not limited to, responses to the competencies, completion of a work sample, and/or an interview.

Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

How To Apply InformationHow To Apply

All applicants are encouraged to apply online.

To apply for this position, you must complete the View Occupational Questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Tuesday, September 20, 2016 to receive consideration.

  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

  2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account,, select the Application Status link, and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account, or your application will be incomplete.

Required Documents

All applicants are required to submit the following supporting document type(s): ·Resume ·SF-50

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:

·Cover Letter ·DD-214 ·SF-15

Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans' Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire, in the section provided, and provide a legible copy of their DD214(s) and/or documentation related to your active duty service which shows dates of service (or the date of impending separation) and character of service (honorable, general, etc.). Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must submit an SF-15, "Application for 10-Point Veteran Preference", along with the required proof stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit

Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 1789406.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.

What To Expect Next

After we receive your complete application package (including all required documents), your qualifications will be reviewed. We will make sure your resume and other documents support the answers given to the questionnaire. If your documents do not support your questionnaire answers, we will adjust your rating accordingly. Based on your rating, you may be referred to the selecting official for further consideration. You will be notified when your rating is determined. (Status updates will not be provided prior to this notification.)

Benefits And Other InformationBenefits

VA offers a comprehensive benefits package. This link provides is an overview of the benefits currently offered:

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Other Information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualifiedfor this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website.

This job opportunity announcement may be used to fill additional vacancies.