ALS USA Inc./ALS Canada Ltd. Office Coordinator in Houston, Texas
ALS provides a broad range of testing and analytical services to a wide variety of end markets and industries around the globe. We continue to remain at the forefront of the testing services industry, building an enviable reputation.
Provides general administrative support to the ALS-Asset Care office management team and maintains front office responsibilities.
Tracks employee work hours in spreadsheet for payroll submission to corporate offices
Tracks technician experience hours in spreadsheet and updates certification form
Matches purchase orders to vendor bills for accuracy and submits to corporate Accounts Payable for processing
Purchases routine office supplies and monitors inventory; may work with vendors in negotiation pricing and delivery options
Assists staff with the preparation and submission of monthly expense reports
Drafts and edits general correspondence as requested with attention to detail and accuracy
Assists staff with researching and booking both domestic and international travel
Assists with new hire paperwork and the corporate on-boarding process
General filing and retention duties
Picks up and distributes company mail
Receives and processes deliveries at front desk
Opens and closes the reception area ensuring visitors and employees are handled in a professional and courteous manner
Professionally answers telephone calls, route callers to appropriate individual or takes detailed messages
Required Knowledge, Skills & Abilities:
Good working knowledge of office procedures and general office equipment
Must be computer literate and be able to conduct internet searches
Abel to communicate well in English orally and in writing
Excellent communication skills with the ability to work in a team environment
Excellent organizational ability with attention to detail
High School graduate or General Education Degree (GED)
3-5 years’ experience in an office environment
Knowledge of computer processes & software, i.e. MS Windows, MS Office package
Ability to speak and hear clearly while communicating with visitors and staff
Physical and visual activities include long hours sitting and using office equipment and computers and some light lifting of supplies and materials from time to time.
The job is in an inside environment and requires interaction with visitors, delivery personnel and office/technical personnel; may be interrupted frequently while performing job duties and may work under tight deadlines at times.
We would like to thank everyone for their interest in ALS but only candidates selected for an interview will be contacted.
"ALS Group is proud to be an equal opportunity employer committed to achieving and maintaining a workforce which reflects and affirms the diversity of our society"
ALS is a VEVRAA Federal Contractor.
EOE AA Minority, Female, Veteran, Individuals with Disabilities
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