Veteran Health Administration Procurement Technician in Houston, Texas

Announcement Number: SAOC-TV-16-VO1784223-BU

Department: Department Of Veterans Affairs

Agency: Veterans Affairs, Veterans Health Administration

Position Info: Full Time

Location(s): Houston, TX

Open Period: 2016-08-30 to 2016-09-21

OverviewWho May Apply

Current, permanent Veterans Affairs (VA) Employees Only

Appointment Duration

Agency Employees Only

Job Status

Full Time

Agency Marketing Statement

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

Job Summary


Tour of Duty: 8:00 a.m. - 4:30 p.m.

Position Description Title/PD#: Procurement Technician/PD# 9014-A

Compressed/Flexible Schedules: May be authorized.

Telework: May be authorized.

This recruitment is for one position with the Service Area Office-Central (SAO-C), Network Contracting Office 16 (NCO 16).

Announcement will close after first 100 applicants.

Who May Apply:

  • Current permanent VA employees.

  • Current permanent VA employees employed under VRA and Schedule A appointments.

  • Current permanent Title 38 & Hybrid employees including permanent Veterans Canteen Service employees employed on a full-time basis (Interchange Agreement).

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Key Requirements

  • You must be a US citizen to apply for this job.

  • Subject to a background/suitability investigation.

  • Designated and/or random drug testing may be required.

  • Selective Service Registration is required for males born after 12/31/1959.

DutiesMajor Duties


Maintains item and vendor files in IFCAP (Integrated Funds Control, Accounting, and Procurement). Works within established policies and procedures to complete a wide variety of administrative tasks (e.g., performing market research, pre-award surveys, past performance reference checks). Coordinates the background investigation process for contractor employees, including the tracking of all requests for investigation. Works with the Contracting Officer and Contracting Officer's Representative (COR) to ensure that applicable contractor employees submit the documentation required for the investigation and then tracks the process through adjudication. Operates within established policies and procedures to complete a wide variety of administrative tasks (e.g., constructing new contract files, reconstructing incomplete contract files, reviewing contract files for completeness against established indexes and checklists, etc.). Maintains the electronic files in eCMS (Electronic Contract Management System). Performs as recorder at bid openings, including preparation of bid abstracts ensuring confidentiality and accuracy of all documentation. Recommends payment or nonpayment of contracting invoices based on evaluation of contractors' progress and initiates paperwork process. Gathers and organizes solicitation information as requested by the procurement staff (e.g., documentation required for pre-bid meetings, wage rate requests, etc.). Prepares for signature, distributes and files routine administrative documents at the request of the acquisition staff. Performs contract follow up duties.

Qualifications And EvaluationQualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement.

Time-in-grade: Applicants must also meet time-in-grade requirements. For a GS-07 position, you must have served 52 weeks at the GS-06 level.

Specialized Experience:Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to (1) performing a wide variety of procedural, technical, and administrative work in support of Contract Specialists, Contracting Officers, and other administrators, (2) gathering and organizing solicitation and contract information as requested by the procurement staff (e.g., documentation required for pre-bid meetings, wage rate requests, etc.), (3) providing technical support and assistance to contracting personnel, (4) and performing contract follow-up duties, which include communication and coordination with contractors to resolve performance or payment issues.

There is no educational substitution for the GS-07 level.

Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at

You will be rated on the following competencies based on your application for this position:

Competency 1 - Ability to read and interpret regulations and written policies related to procurement activities.

Competency 2 - Ability to research and resolve purchasing problems.

Competency 3 - Knowledge of computer systems, VISTA, Electronic Contracting Management (eCMS), Financial Management (FMS), IFCAP, Fedbizopps, Microsoft Office programs, including the use of these programs to develop statistical reports.

Competency 4 - Ability to communicate with a wide range of contacts including internal and external customers to provide guidance on procurement related issues, obtain pricing information and quotes, and follow-up on delinquent deliveries.

Competency 5 - Ability to independently perform numerous tasks and assignments to completion simultaneously.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly.

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.


PHYSICAL REQUIREMENTS: The work may require some physical effort such as standing, walking, bending, or sitting. There are no special physical requirements.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the applicationchecklistor visit


Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

How To Apply InformationHow To Apply

To apply for this position, you must complete View Occupational Questionnaire and submit the documentation specified in the Required Documents section below.

The complete Application Package must be submitted by 11:59 PM (EST) Wednesday, September 21, 2016 to receive consideration.

  1. To begin the process, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

  2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Applicants are urged to apply online; this process is easier, faster, and provides more information as applications are processed.

To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


Required Documents

The following documents are required:

  • Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information)

  • You must submit a copy of your last ormost recent signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE (SF-50 must be in PDF format; text format will not be accepted). Note: Your SF-50 must reflect the grade and step information equivalent to or greater than the grade lower than the position you are applying to. This may not always be your most recent SF-50. You may need to submit more than one SF-50.

  • Performance Appraisal - This document is optional for all applicants.

Use thischecklistto ensure you have included other documents required for your application. You will not be contacted for additional information.

Faxing Applications or Supporting Documents:

You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is1784223.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.

What To Expect Next

After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USAJOBS account and clicking on “Application Status.” For a more detailed update of your status, click on “more information.” Information regarding applicant notification pointscan be found in the USAJobs Resource Center.

INCOMPLETE APPLICATIONSwill receive a rating of ineligible due to missing forms. Request for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package. We cannot be responsible for incompatible software, fax transmissions, delays in mail service, etc.

Benefits And Other InformationBenefits

VA offers a comprehensive benefits package. This link provides is an overview of the benefits currently offered: supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Other Information

The Career Transition Assistance Plan (CTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at . Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.This job opportunity announcement may be used to fill additional vacancies.