Veteran Health Administration Purchasing Agent in Houston, Texas

Announcement Number: JP-16-JLC-1784592-BU

Department: Department Of Veterans Affairs

Agency: Veterans Affairs, Veterans Health Administration

Position Info: Full Time

Location(s): Houston, TX

Open Period: 2016-08-29 to 2016-09-12

OverviewWho May Apply

Current, Competitive Service Federal employees and individuals eligible under special hiring authorities, such as reinstatement, VEOA, VRA, persons with disabilities, and Excepted Service employees covered under an Interchange Agreement.

Appointment Duration


Job Status

Full Time

Agency Marketing Statement

Vacancy Identification Number (VIN):1784592

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

Job Summary

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact on the last page of the JOA for information on how to apply under this appointment authority via the Selective Placement Coordinator.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Key Requirements

  • You must be a U.S. citizen to apply for this job.

  • Subject to a background/suitability investigation.

  • Designated and/or random drug testing may be required.

  • Time in grade requirement

  • Selective Service Registration is required for males born after 12/31/1959.

DutiesMajor Duties

The position provides support to the Prosthetic Treatment Center for the programs administrative operations by coordinating procurement and delivery of prosthetic and orthotic devices and / or other equipment and services available to entitled beneficiaries of the Michael E. DeBakey, VA Medical Center, Houston, Texas. the incumbent provides backup to the other functions within the Department such as front desk coverage, phones, data input, and other functions which help ensure the continued operations of the department.

Handles applications and prescriptions for prosthetic devices and/ or services. Ensures the legal requirements governing eligibility and entitlement to prosthetic devices are met. Carries out legal requirements related to eligibility and entitlement to prosthetic, orthotics, and sensory aids. Renders decisions on client eligibility for prosthetic devices and/or services and reviews requests for such from a physician or prescription; counsels patients; documents all determinations. Facilitates and certifies procurement of devices, ensures that the proper prosthetic device is issued. Performs clerical level work to acquire supplies and services to meet the purchase, rental, or lease needs of the organization. Applies conventional practices to resolve a variety of purchasing problems, such as inadequate or restrictive specifications, lack of multiple suppliers, urgent needs, or insufficient price history. Searches for equipment from mandatory or open-market sources, selecting the most cost-effective items; initiates orders and generates direct purchase; arranges delivery. Ability to do written solicitations obtaining the lowest possible price for purchasing. The incumbent will prepare amendments, disputes, and initiate communication with vendor or other actions as required to facilitate the reconciliation process; match charges that are within tolerance as established by the FSC (or less when required by user Service); researching differences in excess of the tolerance with the vendor, and annotating resolution in the "comment" field of the order. Performs other related duties as assigned.

Note: In the performance of official duties, the incumbent will use the Government purchase card for official government purchases only. In accordance with VHA Handbook incumbent maintains documentation of all purchase card procurements in order to ensure adequate internal controls; ensures that the account number is kept secure at all times; and attends all required training. The incumbent is required to make purchases above the micro-purchase threshold. In accordance with the Department of Veterans Affairs (VA) acquisition Regulations (VAAR) Part 801.695-2, and the Head Contracting Authority, Chief Procurement and Logistics Office and Office of Acquisition, Logistics and Construction, all non-1 102 purchasing agents are required to be warranted for purchases above the micro-purchase threshold. Therefore, incumbent is required to complete and maintain a current warrant certificate for purchasing.

Work Schedule:8:00 am to 4:30 pm Monday through Friday

Position Description Title/PD#: 3113-A

"Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level."

Qualifications And EvaluationQualifications

Specialized Experience:

Ensuring small purchasing actions comply with the legal and technical requirements of law and statutes; analyzing all procurement requests for adequacy, completeness, clarity, and funding; preparing solicitation to comply with regulations and ensuring that the requirements for adequate competition are satisfied; performing cost/price analysis, including review of complete cost and pricing data to determine reasonableness; performing negotiations for contracts for tenant commands that exceed their procurement authority, particularly service and construction contracts that require specific labor provisions and extensive contract administration; and investigating and analyzing the procurement and actions of the procurement personnel in accordance with applicable procurement regulations, and negotiating equitable resolution with the contractor.

Qualification Requirements:

Candidates must meet all requirements identified in the OPM Qualification Standards Handbook for General Schedule Positions, Group Coverage Qualification Standard for Clerical and Administrative Support Positions.To qualify for consideration at the GS-7 level, the applicant must have 52 weeks of specialized experience equivalent to at least the GS-6 level in the Federal service.Generally, education is not creditable above the GS-5 level.However, graduate education may be credited in those few instances where it is directly related to the work of the position.Applicants wishing to substitute education for the required specialized experience must submit a copy of their transcript(s) in order to receive credit.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.


Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.


Physical Requirements:

Light lifting, under 15 pounds; light carrying, under 15 pounds; use of fingers; both hands required; near vision correctable at 13" to 16" to Jaeger 1 to 4; far vision correctable in one eye to 20/20 and to 20/40 in the other; hearing (aid permitted), mental and emotional stability.

Time-in-grade: Applicants who are current Federal employees and have held a GS-05 any time in the past 52 weeks must also meet time-in-grade requirements For a GS-06 position you must have served 52 weeks at the GS-06 level. For a GS-07 position you must have served 52 weeks at the GS-06 level.



You will be rated on the following competencies based on your application for this position.

  1. Demonstrated knowledge of purchase regulations, methods, procedures and business practices.

  2. Demonstrated knowledge of Federal laws and regulations, and agency, medical center and Prosthetic policies regarding eligibility and entitlement.

  3. Knowledge of a wide range of standard and custom medical equipment, prosthetic and orthotic appliances.

  4. Knowledge of a wide range of technical methods required to purchase specially manufactured equipment.

  5. Knowledge of contracts and contract interpretation, purchasing policies, equipment sources, trade policies, shipping procedures and corresponding terminology.

  6. Knowledge of budget control point maintenance, sill in procedures necessary to maintain accurate funding, billing and subaccount balances.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

How To Apply InformationHow To Apply

All applicants are encouraged to apply online.

To apply for this position, you must complete the View Occupational Questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Monday, September 12, 2016 to receive consideration.

  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

  2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Required Documents

All applicants are required to submit the following supporting document type(s): ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:

·Cover Letter ·DD-214 ·OF-306 ·Other ·Other Veterans Document ·SF-15 ·SF-50 ·Transcript

Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), or 10pt (CP/CPS, XPP, XP), or for Sole Survivor Preference (SSP), on the Occupational Questionnaire in the section(s) provided. A legible copy of your DD214(s) indicating character of service, disability certification, SF-15 (if claiming 10 pt. preference) or if you are currently serving on active duty and expected to be released or discharged within 120 days; documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), or dates of impending separation. Documentation is required for eligibility verification.

Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 1784592.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.

What To Expect Next

After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USAJOBS account and clicking on “Application Status.” For a more detailed update of your status, click on “more information.” Information regarding applicant notification points can be found in the USAJobs Resource Center.

Benefits And Other InformationBenefits

VA offers a comprehensive benefits package. This link provides an overview of the benefits currently offered:


supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Other Information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website.

Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.