United Technologies Corporation Project Coordinator in Pasadena, Texas
Job ID: 35695BR
Country: United States
Job Type: Full-Time
UTC Climate, Controls & Security is a leading provider of heating, ventilating, air conditioning and refrigeration systems, building controls and automation, and fire and security systems leading to safer, smarter, sustainable and high-performance buildings. UTC Climate, Controls & Security is a unit of United Technologies Corp., a leading provider to the aerospace and building systems industries worldwide.
Building automation systems that make sense! Automated Logic is a total energy solutions provider. For more than 30 years, we have been dedicated to designing easy-to-use building automation systems that provide the highest possible energy efficiency, while ensuring occupant comfort. Through our global team of company branches and independently-owned dealers, we offer industry-leading technology with local, on-the-ground service that is hard to beat.
The Project Coordinator is primarily responsible for monitoring and reporting the financial performance of the Operations Department. This position requires working closely with Operations on billing and timely collections, accurate job costing, budgeting, revenue forecast, and project completion/closures.
Project Administration: Position is responsible for reviewing projects on a monthly basis to ensure accurate job cost accounting. Support Management regarding project financial performance and reporting through MS Dynamics/ERP. Manage project closings, budget revisions, and change of status. Coordinate job cost transactions with Accounting Manager and staff.
Project Long Term and Short Term Financial Success: Prepare and lead bi-monthly meetings with Operations Staff, Branch Management, and Accounting Management to prepare revenue forecast, discuss financial performance on individual projects and discuss needed forecast/Budget revisions. Work within existing system to monitor revenue goals. Prepare forecast/Budget revisions, identify risks and opportunities. Prepare financial reports regarding revenue and margin goals for Management. Work closely with operations to track completion dates and ensure proper closure of projects.
Billing and Collections: Prepare monthly billing work sheets for project managers; create monthly construction invoices and send to customers. Work closely with customers and staff to resolve any billing issues and concerns. Track checks received at branch and prepare lien waivers as needed. Obtain all bonding information. Prepare 1st and 2nd retention letters for all construction chain projects. Manage preparation of monthly notices of intent to lien. Prepare bond claims as required. Attend monthly collection meetings in support of collection efforts. Assist Accounts Receivables Department with any project related questions. Prepare and process any credits needed following company policies and procedures.
Professional Presentation: Maintain and model professionalism through appearance, personal interactions, and attitude. Train and assist staff and Project Managers to develop professional communication skills. Lead, coordinate, and participate in meetings with staff, management, and/or customers in a professional manner.