University of Texas at San Antonio Administrative Analyst in San Antonio, Texas

Title of Position Administrative Analyst

Requisition Number BES20160569P

Department Posting Name College of Business, Dean's Office

Location Main Campus

Recruitment Type External

Position Type This is a Classified, benefits eligible, position.

Grant Funded? No

Hours per week 40

If employee will be working a schedule other than Monday - Friday, 8:00am - 5:00pm, specify hours and days to be worked

Required: Monday – Friday 8:00 a.m. – 5:00 p.m. (Occasional overtime work as needed)

If Temporary, Ending Date

Recruiting Rate $38,000/Annualized with flexibility

Beginning Salary Flexibility Yes

Pay Basis Salary

Required Education Bachelor's Degree

Do you want to allow additional experience to substitute for required education? Yes (1 Year Experience = 1 Year Education)

Preferred Education Bachelor's Degree

Field of Study

MS Office Experience Required Word, Excel, Outlook

Will this position require driving a UT or personally owned vehicle? No

Other Computer and Software Skills Required

Personal computer and standard office equipment.

Experience and Other Skills Required

-Three years of related professional experience. -Must be able to communicate effectively on the phone and in person, handling all matters with tact, diplomacy, and discretion. -Must be able to handle multiple tasks and take initiative to independently solve problems. -Strong proficiency in using Microsoft Outlook, Word and Excel. -Ability to apply knowledge in everyday work situations while using independent judgment. -Ability to be flexible and adapt to changing work environments and priorities. -Criminal Background Check (CBC).

Do you want to allow additional education to substitute for required experience? No

Other Skills Preferred

  • Five years of related professional experience at UTSA or other institution of higher learning.

-Experience using Microsoft Access, PeopleSoft, TracDat, Digital Measures, Banner, CourseLeaf and Data Warehouse. Knowledge of university organizational structure, policies, rules and procedures.

-General experience supervising employees.

Description of Job Duties

-Provide overall administrative support to Associate Dean of Undergraduate Studies.

-This includes maintaining calendar and scheduling appointments; maintaining student and other confidential files; providing students with information regarding academic policies and processes; preparing purchase orders, travel authorizations/travel reimbursements, expense reports, non-purchase orders and other various PeopleSoft documents; managing and reconciling budgetary cost centers; training and supervising students who work in support of the Associate Dean of Undergraduate Studies. Also, engaging and communicating with stakeholders seeking assistance, guidance, and issue resolution on behalf of the Associate Dean of Undergraduate Studies.

-Support accreditation reporting for AACSB and SACS.

-This includes assisting with the generation of systematic and ad hoc reports, surveys, site review visits, and periodic transitioning of standards and requirements. This function requires maintenance of multiple databases, extensive spreadsheets, and design of processes and forms. Enter, track and provide reports utilizing various UTSA data programs (Digital Measures, TracDat and Data Warehouse), AACSB Data Direct and Texas Higher Education Coordinating Board Data Portal. Provide support for Assurance of Learning Activities.

-Other duties as assigned.

Posting Open Date 10/12/2016

Posting Close Date at midnight on 10/24/2016

Open Until Filled No

Special Notes To Applicants

-UTSA is a tobacco-free campus.

-UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

-This is a security sensitive position. Employment is contingent upon a successful background check.