Grainger District Sales Administrative Assistant - San Antonio, TX in SAN ANTONIO, Texas

Position Description

  • The Sr. Administrative Assistant works under the direct guidance of the District Sales Manager(s) and the general direction of the Regional Sales Assistant. The Sr. Administrative Assistant provides a wide range of administrative support to the District Sales teams by efficiently and effectively executing department/operational procedures and processes to help meet business objectives. The Sr. Administrative Assistant needs to have the ability to develop effective working relationships with all client groups, both internal and external.

  • Provide superior customer service and ensure all incoming inquiries are handled in a timely manner, from both outside customers and team members.

  • Manage calendars and deadlines; arrange travel, and schedule meetings and appointments.

  • Prepare standard and special reports following general directions in a timely manner

  • Acts as the first point of contact for the District and ensures that every contact receives a professional and appropriate response.

  • Analyze, track, and reconcile all departmental expenses and prepare and submit expense reports for District Sales Manager(s).

  • Process invoices for payment using Accounts Payable process.

  • Coordinate, arrange, and participate in department functions such as training, conference calls and departmental meetings.

  • Negotiate costs for meeting venues, lodging, and catering. Responsible for managing the communication of the meeting to all participants.

  • Process all activities associated with New Hires and Terminations according to the predetermined checklists.

  • Ability to maintain confidential information in support of District Sales Manager (s).

  • Provide training to newly hired employees on administrative tasks.

  • Create and maintain rosters and distribution lists for e-mail and voicemail communications.

  • Draft write, modify, and distribute business correspondence as needed.

  • Maintain departmental records.

  • Actively participate and/or lead special teams/projects as needed. Displays strong interpersonal communication skills through providing and receiving feedback.

Position Requirements

  • High School diploma; plus additional educational experience or equivalent work experience with a high level of administrative / sales or operations assistant background

  • Demonstrated ability to handle multiple projects and priorities and to show initiative

  • Must have excellent interpersonal and communication skills (verbal, written, and phone)

  • Experienced working in business operations, organizations and relationships involved at the field management levels

  • Experience working in a high-paced environment requiring the ability to prioritize and organize; have a customer service orientation; is self-directed and motivated

  • Proficiently uses Microsoft Office: Word, Excel, and PowerPoint with ability to learn other software as needed

  • Experience organizing company meetings and events

Grainger is an Equal Opportunity Workplace and an Affirmative Action Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.