Texas State University - Staff Budget Assistant in San Marcos, Texas
Posting/Functional TitleBudget Assistant
University Pay Plan TitleBudget Assistant
Recruitment TypeOpen to All
Knowledge of bookkeeping principlesKnowledge of and/or experience with anERPsystem and advanced Excel skillsDemonstrated organizational skillsAbility to solve problems and make decisionsAbility to reconcile budget transactionsAbility to prepare financial reportsEffective communication skills
Knowledge of higher education policies and proceduresKnowledge of hiring paperwork for student workersKnowledge of and/or experience with Travel TracksKnowledge of and/or experience withSAP
Responsible for monitoring and administering budgets for the English department and the Writing Center. Responsible for providing travel assistance to department chair, faculty, and graduate students.
Process travel requests and reimbursements for all faculty and graduate studentsProvide balances based on allotted amount for travelAssist the chair and faculty with M&O budgetMaintain, record, and monitor departmental budget transactionsReconcile budget and resolve discrepanciesProcess Department Transfers and Electronic No Purchase OrdersReconcile Procurement Card transactions for Account ManagerMaintain budget information on scholarship accountsAssist with disbursement of funds as directedAssist with internal and external grant managementSupport faculty account managers withREPresearch accounts, processing orders, and budget transfersReview purchase orders and invoicesMaintain ledgersProcess New Hire paperwork for student workersParticipate in the hiring and evaluation of student workersAssist in managing the routine operation of the departmentFormat and proofread correspondence and formsDesign and prepare spreadsheets to compile dataMonitor and/or order inventory suppliesHandle all department purchasingAssist in preparing various activities and eventsPerform other duties as assigned
Additional Information to Applicants
Job Open Date10/10/2016
Job Close Date
Job Close Date (Posting closes at midnight)10/24/2016
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION. , YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A LIST OF REFERENCES.
Legal and Required Notices
Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
Texas State University is a member of the Texas State University System. Texas State University is anEOE.
Texas State is committed to increasing the number of women and minorities in administrative and professional positions.
List of References
Letter of Recommendation #1
Letter of Recommendation #2
Letter of Recommendation #3