Veteran Health Administration Medical Records Technician (Coder) in Temple, Texas
Announcement Number: AG-38-16-592-ROu-1784510-BU
Department: Department Of Veterans Affairs
Agency: Veterans Affairs, Veterans Health Administration
Position Info: Full Time
Location(s): Temple, TX
Open Period: 2016-08-30 to 2016-09-21
OverviewWho May Apply
Open to current permanent employees of Central Texas Veterans Health Care System and Veterans Canteen Service, Department of Veterans Affairs (DVA), and other Federal agencies.
Agency Employees Only
Agency Marketing Statement
Vacancy Identification Number (VIN): 1784510
OUR MISSION: To fulfill President Lincoln's promise "To care for him who shall have borne the battle, and for his widow, and his orphan" by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?
The Department of Veterans Affairs - Central Texas Health Care System is located in Temple, Texas, which is centrally located between Austin and Dallas. It is one of the VA's largest integrated health care systems with facilities in Austin, Brownwood, Cedar Park, Palestine, Bryan-College Station and Waco. Texas has no State Income Tax.
VA encourages persons with disabilities to apply. The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.
Must pass pre-employment examination
Must be proficient in written and spoken English
Designated and-or Random Drug Testing required
Background and-or Security Investigation required
Selective Service Registration is required for males born after 12/31/1959.
This position is located in the Health Information Management (HIM) - Inpatient Section,Medical Administration Service at the Central Texas Veterans Health Care System (CTVHCS).The Medical Records Technician (Coder) is responsible for abstracting medical record data and assigning codes using current clinical classification systems appropriate for the type of care provided.Duties include, but are not limited to:
·Accurate and complete coding is the primary responsibility.
·Extensive knowledge and understanding of coding principles, guidelines, and regulatory compliance to ensure that the facility receives the optimum allowable reimbursement while ensuring adherence to Medicare fraud and abuse guidelines.
·Reviews medical records to ensure that the physician's documentation supports the diagnoses and procedures coded and that all conditions for which care was given have been documented in the proper sequence of importance.
·Ensures that operations and procedures are related to the clinical diagnoses and have been described appropriately.
·Records are also reviewed to assure that any services that are to be billed are adequately documented in compliance with regulatory mandates (e.g. VHA, Insurance Reform and Center for Medicare and Medicaid Services (CMMS), Champus, Champ VA, Tricare, etc.).
Work Schedule: Monday-Friday 7:30 a.m. - 4:00 p.m.
Functional Statement Title/#: Medical Records Technician (Coder)/000000
This is a Bargaining Unit position.
Qualifications And EvaluationQualifications
·Must be a U.S. Citizen
(1) Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT work. OR,
(2) Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy & physiology, and introduction to health records).
(3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience:
(a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of six semester hours of health information technology courses.
(b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record.
·Must be proficient in spoken and written English in accordance with VA Handbook 5005, part II, chapter 3, section A, paragraph 3j.·Must pass a pre-employment physical examination.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.
Preferred Experience:Possess a working knowledge and experience in analyzing medical records to identify all pertinent diagnoses and procedures for coding, evaluate the adequacy of the documentation to include the ability to read and understand the content of the medical record, the terminology, the significance of the comments, and the disease process/pathophysiology of the patient; accurately perform the full scope of outpatient coding, including ambulatory surgical cases, diagnostic studies and procedures, and outpatient encounters, and/or inpatient coding, including inpatient discharges, surgical cases, diagnostic studies and procedures, and inpatient professional fees; and skill in interpreting and adapting health information guidelines and ability to use judgment in completing assignments using incomplete or inadequate guidelines.
Medical Record Technician (Coder). MRT coders analyze and abstract medical record data and assign codes using clinical classification systems. MRT coders may also provide education related to coding and documentation.
GS-4 MRT (Coder) Entry Level:
Experience or Education. None beyond basic requirements.Experience will be evaluated by the following KSA's which must be defined in your resume or CV: (1) Basic knowledge of medical terminology; (2) Basic knowledge of disease processes and human anatomy; (3) Basic knowledge of medical record/health information guidelines, techniques, and procedures; (4) Knowledge of the medical and legal significance of medical records.
GS-5 MRT (Coder)Developmental Level 1: One year of experience equivalent to the next lower grade level or
successful completion of four years of education above high school from an accredited college or university with a minimum of 24 semester hours in health information technology.
Demonstrated KSAs.In addition to the experience above, the candidate must demonstrate the following KSAs which must be defined in your resume or CV: (1) Ability to utilize health information technology and various office software products utilized in MRT coder positions (e.g., the electronic health record, coding and abstracting software, etc.); (2) Knowledge of the Joint Commission requirements, Centers for Medicare & Medicaid Services (CMS), and/or health record documentation guidelines; (3) Ability to manage priorities and coordinate work in order to complete duties within required timeframes and ability to follow-up on pending issues.
GS-6 MRT (Coder) Developmental Level 2: One year of experience equivalent to the next lower level.
Demonstrated KSAs.In addition to the experience above, the candidate must demonstrate the following KSAswhich must be defined in your resume or CV: (1) Ability to navigate through health records to find needed information; (2) Skill in interpreting and adapting health information guidelines that are not completely applicable to the work or have gaps in specificity, and ability to use judgment in completing assignments with incomplete or inadequate guidelines; (3) Ability to apply laws and regulations on the confidentiality of health information (e.g., Privacy Act, Freedom of Information Act, and Health Insurance Portability and Accountability Act (HIPAA)); (4) Comprehensive knowledge of classification systems, such as current versions of International Classification of Diseases (ICD), Current Procedural Technology (CPT) and Healthcare Common Procedure Coding System (HCPCS), and skill in applying said classifications based on health record documentation.
GS-7 MRT (Coder) Developmental Level 3: One year of experience equivalent to the next lower grade level.
GS-7 Demonstrated KSAs.In addition to the experience above, the candidate must demonstrate the following KSAswhich must be defined in your resume or CV: (1) Skill in applying current coding classifications to a variety of specialty care areas to accurately reflect service and care provided based on documentation in the health record; (2) Ability to communicate with clinical staff for specific coding and documentation issues such as recording inpatient and/or outpatient diagnoses and procedures, the correct sequencing of diagnoses and/or procedures, and the relationship between health care documentation and code assignment; (3) Ability to research and solve coding and documentation related issues; (4) Skill in reviewing and correcting system or processing errors and ensuring all assigned work is complete.
GS-8 MRT (Coder) Full Performance Level: One year of experience equivalent to the next lower grade level.
Demonstrated KSAs.In addition to the experience above, the candidate must demonstrate the following KSAs which must be defined in your resume or CV: (1) Ability to analyze the medical record to identify all pertinent diagnoses and procedures for coding, and to evaluate the adequacy of the documentation.This includes the ability to read and understand the content of the medical record, the terminology, the significance of the comments, and the disease process/pathophysiology of the patient; (2) Ability to accurately perform the full scope of outpatient coding, including ambulatory surgical cases, diagnostic studies and procedures, and outpatient encounters, and/or inpatient coding, including inpatient discharges, surgical cases, diagnostic studies and procedures, and inpatient professional fees; (3) Skill in interpreting and adapting health information guidelines and ability to use judgment in completing assignments using incomplete or inadequate guidelines.
How To Apply InformationHow To Apply
References: VA Handbook 5005-15, Part II, Appendix G35 Qualification for Medical Records Technician.
Physical Requirements: The work is primarily sedentary and walking. The work requires the ability to handle multiple demands simultaneously in dealing with a wide variety of clients on a daily basis. Tasks will require prolonged use of computers. There are lengthy periods of sitting, interrupted by intervals of walking and climbing stairs about the medical center to make the many personal contacts required of this position.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.
NOTE: The full performance level of this vacancy is GS-8. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-4 to GS-8. The Professional Standards Board (a peer-review group) will recommend the grade and salary for new appointments. For internal selectees being promoted, the board will determine grade and HR will determine step in accordance with policy.
All applicants are encouraged to apply online.
To apply for this position, you must complete the View Occupational Questionnaire and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on Wednesday, September 21, 2016 to receive consideration.
To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
All applicants are required to submit the following supporting document type(s): ·Other (VA Form 10-2850c Application for Associated Health Occupations) ·Resume ·SF-50
Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
·Cover Letter ·DD-214 ·Executive Core Qualifications (ECQs) ·OF-306 ·Other Veterans Document ·SF-15 ·Transcript
VA Form 10-2850c - Application for Associated Health Occupations (required). Available at the VA Forms website: http://www.va.gov/vaforms/search_action.asp?FormNo=10-2850&tkey=&Action=Search
Please use this checklistto make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify),documentation to support Veterans Preference claims, etc. You will not be contacted for additional information.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), or 10pt (CP/CPS, XPP, XP), or for Sole Survivor Preference (SSP), on the Occupational Questionnaire in the section(s) provided. A legible copy of your DD214(s) indicating character of service, disability certification, SF-15 (if claiming 10 pt. preference) or if you are currently serving on active duty and expected to be released or discharged within 120 days; documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), or dates of impending separation. Documentation is required for eligibility verification.
Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 1784510.
NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.
What To Expect Next
After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USAJOBS account and clicking on "Application Status." For a more detailed update of your status, click on "more information." Information regarding applicant notification points can be found in the USAJobs Resource Center.
Benefits And Other InformationBenefits
VA offers a comprehensive benefits package. This link provides an overview of the benefits currently offered: http://www.vacareers.va.gov/why-choose-va/benefits/index.asp.
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.The position may be filled by reassignment, change to lower grade, transfer, appointment or reinstatement.Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
This position is in the Excepted Service and does not confer competitive status.