Texas A&M University Business Coordinator I in Texarkana, Texas
Position Title Business Coordinator I
Posting Title Business Coordinator I
System Member Institution/Agency TEXAS A&M UNIVERSITY (TAMU)
Department EXECUTIVE MBA PROGRAM-MAYS BUSINESS SCHOOL / 02-250434
Posting Number S00157FY17
Pay Basis Annually
Job Close Date
Geographic Location College Station
Budget Type Budgeted/Benefits - Full-Time
Is this position restricted by the Patriot Act? No
Is this position D.O.T. regulated? No
EEO AA Statement
The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
Position Summary Information
Provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents for the unit head and assisting in developing, monitoring and reporting accounts and unit budget data as directed by supervisor.
Required Education and Experience
Bachelor’s degree or any equivalent combination of training and experience (eight years experience with high school graduation or four years with an Associate degree). Some experience in general office, accounting or personnel operations.
Preferred Education and Experience
Bachelor’s degree in business administration or closely related field. Experience in task management and supervisory experience.
Required Licenses, Certifications, or Registrations
Preferred Licenses, Certifications, or Registrations
Required Special Knowledge, Abilities, and Skills
Working knowledge of spreadsheet and word processing software programs. Interpersonal and communication skills; basic planning and organizational skills. Ability to multi-task and work cooperatively with others.
Preferred Special Knowledge, Abilities, and Skills
Working knowledge of FAMIS, AggieBuy, iPayments, and Concur systems.
Other Requirements or Other Factors
Preferred Other Requirements or Other Factors
Detailed Job Duties
Provide staff support and coordination of a variety of business and fiscal activities, including reviewing business documents for the Business Coordinator II and Business Administrator I. Enter and review vouchers and requisitions; monitor and reconcile fiscal accounts; Prepare and process Concur travel vouchers for the staff of the EMBA, PMBA, Full-Time MBA, Graduate Business Career Services (GBCS) Offices and graduate students of the Mays Business School. Serve as a creator and reviewer for Concur documents related to all MBA Program activities. Assist with the coordination of travel arrangements for students and departmental visitors. Preparation of all payment cards and CBA allocation of charges and statements for the Full-Time MBA Program, EMBA, PMBA and GBCS Office. Investigate errors on transactions and recommend appropriate corrective action; respond to inquiries from vendors and the Financial Management Services Department; implement unit purchasing activities and maintain approval process for all purchases. Advises directors on account allocation for purchases and provides account balances to unit heads as needed. Trains staff on new and existing business procedures related to travel and purchasing. Assists with the training of new business staff in the unit on accounts payable processes and procedures. Proposes solutions to routine financial problems for the unit. Coordinates annual fiscal year closing activities related to accounts payable and open commitments. Utilize FAMIS and internal accounting systems.
Assist with specialized business tasks and activities as assigned; maintain business files; communicate travel policies; coordinate activities associated with conferences; review work requests for approval; disseminate business information to faculty, staff and students. Manage key control for the Masters Program Office. Maintain check-out procedure for departmental parking tags and payment cards for the unit. Prepare work orders in Aggie Works for the unit. Participate in the hiring and training of student workers and may provide functional supervision. Composes routine unit business related correspondence; prepare special reports as needed. Perform related duties as required.
Interact with and support the students in the Full-Time MBA Program. Serve as a back-up in assisting with cash handling activities for the EMBA and PMBA Programs. Serve as a back-up with the IPayment system. Prepares deposits and provides receipts to students in the Executive and Professional MBA Programs. Assist with annual inventory certification of controlled assets for all related units. Prepare all inventory transfers for the unit and coordinate timely transfer of equipment to Surplus. Assist the Business Administrator I and Business Coordinator II with the review and routing of contracts related to the EMBA, BMPO and MBAP.
Conduct monthly verification on all accounts in MBAP and provide detailed accounting reports to Director, Associate Director and Assistant Directors in that area. Prepares detailed accounting reports for various events and programs as requested by the Business Administrator I.
Keep current on university policies and procedures. Locate and apply System policies and regulations and University rules for staff.Serves as liaison with the Financial Management Operations Department, Human Resources Department, and Payroll Services.
Other duties as assigned.