Texas A&M University Document Imaging Specialist II in Texarkana, Texas
Position Title Document Imaging Specialist II
Posting Title Document Imaging Specialist II
System Member Institution/Agency TEXAS A&M UNIVERSITY (TAMU)
Department ADMISSIONS / 02-210670
Posting Number S01363FY16
Pay Basis Hourly
Job Close Date
Geographic Location College Station
Budget Type Budgeted/Benefits - Full-Time
Is this position restricted by the Patriot Act? No
Is this position D.O.T. regulated? No
EEO AA Statement
The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
Position Summary Information
Provides office support duties. Prepares admissions-related documents for intradepartmental and external routing (entities include academic colleges, academic departments, administrative departments, external entities to the university).
Required Education and Experience
High school graduation or any equivalent combination of training and experience. One year of experience in general office or clerical work.
Preferred Education and Experience
Three (3) years of experience in general office or clerical support, preferably within TAMU. One (1) year of experience in an admissions and/or document imaging related environment. Prefer experience using a computer and scanner.
Required Licenses, Certifications, or Registrations
Preferred Licenses, Certifications, or Registrations
Required Special Knowledge, Abilities, and Skills
Working knowledge of word processing software programs. Attentive to details and able to interpret information with accuracy. Ability to multi-task and work cooperatively with others.
Preferred Special Knowledge, Abilities, and Skills
Other Requirements or Other Factors
Office hours Monday-Friday 8am to 5pm with staggered lunch hours. MUST BE ABLE TO WORK EXTENDED HOURS DURING PEAK TIMES AS NECESSARY. Ability to multi-task and work cooperatively with others.
Preferred Other Requirements or Other Factors
Detailed Job Duties
Uses Document Imaging Workflow System (DIWS), and Compass to process Admissions applications, Admissions related documents and documents for the Office of the Registrar and International Student Services. Participates in maintaining the DIWS and in the retrieval and storage of documents as part of the official records retention requirements. Scans all admissions documents and conducts review of computerized imaging indexes of documents to ensure accuracy and conformance to accepted standards and quality for the Imaging System. Demonstrates creative problem solving skills and continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality and seamless service to customers.
Analyzes subject matter of documents to ensure accurate indexing for the DIWS. Approves the quality and accuracy of documents stored in the Imaging System. Performs image manipulation functions. Validates documents for release into the DIWS. Maintains and utilizes appropriate logs for all imaging work. Works cooperatively and jointly with Admissions, Registrar and International Student Services staff to improve operations, decrease turnaround times, streamline work processes, and provide quality seamless service to applicants.
Handles special projects as assigned by supervisor. Assists with training of temporary staff during peak seasons. May assist with name searching, assignment of UIN’s, and opening, prepping, and sorting of mail. May assist with large mailouts of admissions letters to prospective students as needed. May assist with batching of documents for storage and retention.
Prepares Admissions-related documents for intradepartmental and external routing (entities include academic colleges, academic departments, administrative departments, external entities to the university).
Performs other duties as assigned.