Texas A&M University Financial Specialist I - University in Texarkana, Texas
Position Title Financial Specialist I - University
Posting Title Financial Specialist I
System Member Institution/Agency TEXAS A&M UNIVERSITY (TAMU)
Department FMO ACCOUNTING OPERATIONS / 02-120052
Posting Number S00162FY17
Salary $13.01 or Commensurate
Pay Basis Hourly
Job Close Date
Geographic Location College Station
Budget Type Budgeted/Benefits - Full-Time
Is this position restricted by the Patriot Act? No
Is this position D.O.T. regulated? No
EEO AA Statement
The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
Position Summary Information
Provides clerical, accounting, and customer service support duties in a specialized field within the Division of Finance.
Required Education and Experience
High school graduation or any equivalent combination of training and experience. Four years of experience in a specialized financial field such as accounts payable, payroll, student accounts.
Preferred Education and Experience
Business course at a college level. Previous Texas A&M University experience.
Required Licenses, Certifications, or Registrations
Preferred Licenses, Certifications, or Registrations
Required Special Knowledge, Abilities, and Skills
Excellent oral and written communication, customer service and problem-solving skills. Attention to detail. Ability to comprehend, apply and enforce rules and regulations. Ability to multi-task and work cooperatively with others.
Preferred Special Knowledge, Abilities, and Skills
Working knowledge of word processing and spreadsheet programs. Ability to work effectively with individuals of diverse backgrounds.
Other Requirements or Other Factors
Preferred Other Requirements or Other Factors
Detailed Job Duties
Process and update AggieBuy documents that are received in shared folders from our customers. Handle and process comments that are received and process them through the AggieBuy workflows in a timely manner. Meet daily total expectations and remain at a below 1% error rate for all processes. Provide support to internal and external customers to help improve on efficiency within our departments. Process invoices before the payment due date, maintaining compliance with TAMU. TAMU System and State of Texas disbursement guidelines. Must work to resolve any problems or gather missing documentation in a timely manner and kit it organized and flowing.
Other duties as Assigned
Process and update accurate entries for all cycles of the KoFax and Document Imaging Library within a 24 hour timeframe.
To provide accurate and professional customer service to our vendors that are requesting backup documentation for payments received by that company. Works with vendors to assist them with identifying proper payment application, as well as serving as a liaison between the vendors and the TAMU departments and TAMU System parts to initiate payment.
Assigns commodity codes on AggieBuy requisitions accurately and timely within a 1 hour timeframe while providing quality customer service to the university community and our suppliers.
Handling daily AggieBuy and Concur reports by analyzing, researching and make corrections if needed. Resolving discrepencies so that payments can be approved and processed through the workflows.