ARAMARK Baylor Facilities Administrative Assistant in Waco, Texas

About Aramark

Aramark (NYSE: ARMK) is in the customer service business across food, facilities and uniforms, wherever people work, learn, recover, and play. United by a passion to serve, our more than 270,000 employees deliver experiences that enrich and nourish the lives of millions of people in 22 countries around the world every day. Aramark is recognized among the Most Admired Companies by FORTUNE and the World’s Most Ethical Companies by the Ethisphere Institute. Learn more at or connect with us on Facebook and Twitter.

Position Summary:

This position will provide a wide range of administrative support to the Physical Plant Zone Managers and Safety Manager

Duties and Responsibilities:

  • Manages the creations, development, distribution, and proper notices for meeting agendas and assigned preparation of materials and binders; may attend such meetings prepare minutes

  • Organizes meetings by notifying participants, make room arrangements, preparing agendas and required informational materials

  • Maintain the databases related to construction projects

  • Maintains all projects that has warranties. The period of each project is usually one year after completion. This includes contacting contractor, follow up if repair has been made, and documentation with own tracking sheet and TMA

  • Record, document, and assist DOT manager, with keeping DOT program in compliance with Aramark standards. This includes insuring drivers are up to date with training, personnel liabilities, and recording times behind the wheel.

  • Work independently and within a team on special and nonrecurring and ongoing projects which includes: planning and coordinating multiple presentations, and organized company-wide events

  • Make appointments and maintain calendars and schedules

  • Write purchase orders for non-routine work for Plant staff only

  • Work with vendors to ensure that ARAMARK and Baylor work policies are followed (id badges, parking passes, etc)

  • Assist Safety Manager with safety issues, such as lost time accidents, and accident reporting.

  • Compile documents and train new employees for onboarding within Aramark and the Safety program

  • Scan and file folders for completed projects

  • Organizes own work, set priorities and meet critical deadlines; ensure that such deadlines are met by other staff

  • Develops office applications using available software including database, power point presentations and spreadsheet programs

  • Perform related duties and responsibilities as required

Minimum Education Required:

  • High School diploma with college degree is preferred

Minimum Experience Required:

  • Three years of administrative assistant experience preferred which includes providing office and administrative support to upper level management staff. Having experience working with contractors and safety programs is preferred.

  • It is important for this position to use discretion, good judgment, organizational or management ability, initiative, and be able to work independently

Minimum Skills/Aptitudes Required:

  • Must have exceptional interpersonal skills in order to handle sensitive and confidential situations

  • Position requires demonstrated poise, tact and diplomacy

  • Must have experience with a variety of computer software applications in word processing, spreadsheets, database, and presentation software (Word, Excel, Power Point)

  • Work requires continual attention to detail in composing, tying and proofing materials

Requisition ID: 90634

Employment Type: Fulltime-Regular