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TEXAS ETHICS COMMISSION Administrative Assistant -COH in AUSTIN, Texas

JOB DESCRIPTION: Performs complex (journey-level) administrative support and technical program assistance work for the Texas Ethics Commission. This position handles all administrative aspects of managing Candidate and Officeholder filers and reports as well as serving as back-up to other Disclosure Filings administrative areas. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.SPECIFIC JOB FUNCTIONS: Responsible for logging and data entry of reports and documents into agency database system. Responsible for scanning reports and documents to create the PDF files used in viewing through the agency database system. Responsible for fulfilling copy orders and assisting in open records requests. Prepares reports and analyzes data to determine missing or late filings. Prepares, edits, and distributes correspondence, reports, forms, late letters and documents. Maintains filing, record-keeping, and records management systems. Responds to inquiries and interprets rules, regulations, policies, and procedures. Assists in the development of administrative or technical assistance policies and procedures. May provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff. Handles the cash drawer including the processing of incoming payments and prepares receipts in the agencys Cash Receipts System. May train others. Performs related work as assigned.MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:Minimum Qualifications: Experience in administrative support work. High school education or equivalent is required.Preferred Qualifications: College education is preferred. Education may be substituted for experience in administrative support work.KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software such as Excel and Word. Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively, and to train others. Excellent writing skills. Excellent interpersonal communication skills. Ability to multi-task and work under pressure. Ability to establish and maintain harmonious working relationships with co-workers, agency staff, and external contacts. Work effectively in a professional team environment.REGISTRATION, CERTIFICATION, OR LICENSURE Not ApplicablePHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS:Work is performed in a standard office environment and requires: Ability to remain in a seated position for long periods of time. Ability to lift up to 35 lbs. Normal cognitive abilities including the ability to learn, recall, and apply certain practices and policies. Marginal or corrected visual and auditory requirements. Constant use of personal computers, copiers, printers, and telephones. The ability to move about the office to access file cabinets and office machinery. The ability to work under deadlines, as a team member, and in direct contact with others. Confidentiality - must be able to responsibly handle sensitive and confidential information and situations.WORK EXPECTATIONS:Must be able to: Regularly, reliably, and punctually attend work. Work extended hours as necessary. Show flexibility and adaptability toward changes in assignments and work schedules. Adhere to the agencys internal management policies and procedures; and Exhibit work behaviors consistent with agency core values.RELATED MILITARY OCCUPATIONAL SPECIALTY CODES:Veterans, Reservists, or Guardsmen with a MOS or additional duties that fall in the fields of 43-6014.00 Secretaries and Administrative Assistants, Except Legal, Medical and Executive, 92A, PS, 641X, 0111 and 3A1X1 or other related fields pertaining to the minimum experience requirement may meet t