HEALTH AND HUMAN SERVICES COMMISSION Inventory and Store Spec II in AUSTIN, Texas
Job/Position DescriptionInventory and Store Spec II Under the supervision of the HHSC Asset Manager, performs complex inventory work. Maintains accounting records for leased and state-owned property purchases, maintains inventory and asset control records, and performs tasks associated with the agency tagging system. Oversees warehouse operations related to storage of HHSC assets. Serves as the lead for inventory teams, conducts physical inventories, audits inventory results, and reconciles asset record discrepancies. Prepares and audits documentation for asset transfers and disposals. Updates and maintains agency property tracking systems. Maintains a current and accurate inventory record of all surplus, obsolete, or damaged property. Coordinates and schedules the disposition of surplus property and generates reports reflecting items on hand. Trains agency staff in asset management policies and procedures, property inventory systems, surplus procedures, and annual inventory procedures. Conducts investigations on lost property items. Works under general supervision with limited latitude for the use of initiative and independent judgment. Essential Job FunctionsAccurately maintains accounting records for leased and state-owned property purchases, maintains inventory and asset control records, and performs tasks associated with the agency tagging system. 25%Maintains asset management files and records. Reconciles property accounting reports and documents generated by the State Comptroller and Health and Human Services Administrative System (HHSAS). Prepares supporting documentation and enters updates to systems to ensure accurate accounting and inventory records for leased and state-owned assets. 20%Oversees, plans, and coordinates warehouse operations related to storage of HHSC state owned and leased assets and assists with the handling and transporting of physical inventory. Works in conjunction with warehouse personnel to store and dispose of property. 20%Serves as a team lead for physical inventory of leased and state-owned assets. Conducts inventory of HHSC assets by using scanning equipment with an electronic barcode reader; or manually documenting the inventory. Conducts reconciliation of HHSC inventory by utilizing HHSAS system to produce missing, overage, and matching reports for review by HHSC business units. Follows up on physical inventory to help programs reconcile discrepancies. 15%Trains agency staff in asset management policies and procedures, property inventory systems, surplus procedures, and annual inventory procedures. Provides training and guidance to users of HHSAS asset management system. Advises users on different functions, including running standard property reports. 15%Conducts investigations for missing, lost, or stolen property. Prepares reports and documentation of findings.Registrations, Licensure Requirements or CertificationsNone Knowledge Skills AbilitiesKnowledge of office and warehousing methods, practices, and procedures.Knowledge of inventory and stock control record-keepingKnowledge of automated inventory-control, purchasing, requisitioning, property, and accounting systems.Knowledge of inventory control procedures.Skill in use of computers and Microsoft Office suite of software.Skill in problem solving and attention to detail.Ability to manage time, organize workloads, set priorities, and carry out assigned tasks in a timely manner.Ability to work cooperatively with others and deal with stressful situations in a dip https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job\_profile.cfm?szOrderID=480393 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.