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Oracle Senior Executive Assistant in Austin, Texas

Job Identification : 108759

Job Category : General Administration/Secretarial

Job Locations :

Reston, Virginia, United States

Austin, Texas, United States

OCI is searching for an Executive Assistant to provide support/assistance to the Vice President Healthcare markets. We need an experienced Personal/Executive Assistant who is outgoing and takes a very structured and detail-oriented approach.

This is a fast-moving organization that are passionate about the future of cloud and like to have fun on the journey. They bring the benefits of technology to the healthcare and other large markets and have a very customer-centric approach to all that they do.

You will need to demonstrate a high degree of customer facing and interpersonal skills. We require a candidate that has had experience working in complex, structured and highly processed corporate environments. The focus will be to ensure smooth and seamless integration and management of the VP office as well the possibility of providing support to other vertical VP leaders, or teams applying pro-activity, initiative, discretion and confidentiality to all tasks.

KEY AREAS OF RESPONSIBILITY:

  • To manage the VP’s office in an efficient, effective and professional manner with complete confidentiality on matters where it is required

  • Provide proactive calendar support for your leader(s) and, potentially other members of their team

  • Responsible for keeping an overall view of the diary and forward planning to ensure an optimum schedule for the meetings and use of the VP’s time in accordance with her priorities for the business

  • Logistical support and ensuring that all travel arrangements are identified and made well in advance and compliant with Oracle travel policy

  • Manage regular weekly/ monthly/quarterly calls for the management team and key stakeholders. This will be at a regional and global level and include confirmation of agenda and follow up items

  • Daily monitoring and action of approval requests

  • Contribute to team meetings and offsites by assisting with the production of materials and pre-reads, taking notes and tracking action items

  • Facilitate information flow between VP's office and other internal/external groups

  • Review monthly KPI data and flag findings to VP

  • Maintain contact and relevant data for example – organization charts, customer profiles & statistics

  • Management of ad-hoc projects and project management to solution on behalf of the VP

SUCCESS CRITERIA:

  • Enable the VP to work as efficiently and effectively as possible

  • Effective management of the VP’s Office

  • Presents a professional image both internally and externally at all times, ensuring the reputation of the VP is maintained at a high level

  • Excellent with time management and able to quickly shift tasks and priorities as needed Strong communication skills

  • Error free and timely correspondence

  • Uses initiative appropriate to the position and demonstrates a high degree of pro-activity

  • Eyes and ears for the VP across the business and wider organization

  • Ability to grasp future trends in digital technologies and act proactively

EXPERIENCE & PROFESSIONAL QUALIFICATIONS:

  • Experience at Executive level in a large corporate environment

  • Excellent written and verbal communication skills

  • Incredibly organized, with excellent attention to detail and a strong ability to execute

  • Multitasking and analytical skills - You are proactive and resourceful. Self-motivated

  • Understanding of managerial, financial and administrative processes

  • Mature and professional behavior

  • You have a knack for working across various roles and team in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient.

  • You are able to anticipate and respond to the needs of others before they arise

  • Creative thinker and problem solution finder

Project Management skills:

  • Intermediate level skills in MS Outlook, Word, Excel and PowerPoint

  • You are adept at handling sensitive information and situations with care and confidence

  • Ability to communicate, perform, and react well under pressure

  • Ability to make decisions and be assertive where appropriate

  • Diplomatic and tactful

Provides administrative/clerical support to a function, group or customer base. Supports an SVP or below.

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 2 - 4 years of related experience.

About Us

Innovation starts with inclusion at Oracle. We are committed to creating a workplace where all kinds of people can be themselves and do their best work. It’s when everyone’s voice is heard and valued, that we are inspired to go beyond what’s been done before. That’s why we need people with diverse backgrounds, beliefs, and abilities to help us create the future, and are proud to be an affirmative-action equal opportunity employer.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status, age, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

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