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West Texas A&M University Administrative Associate V in Canyon, Texas

Job Title

Administrative Associate V

Agency

West Texas A&M University

Department

Provost/Vpaa

Proposed Minimum Salary

$13.80 hourly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our diverse workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits at https://www.wtamu.edu/business-finance/human-resources/benefits.html

The Administrative Associate V oversees the day to day operations of the Attebury Honors Space and Office. The Administrative Associate V fields all phone calls to the office and answers or directs to the Honors Coordinator or Honors Director. This position also oversees all accounts and payments from these accounts for honors expenses. Functions as a member of the honors team and handles all additional responsibilities as needed and requested. The normal work week is forty hours per week: 8:00 AM - 5:00 PM, but there are frequent evening activities and the possibility of travelling with students to events.

Responsibilities:

  • Builds and maintains strong relationships with students, faculty and staff; processes incoming and outgoing mail; copies all documents before they leave the office; faxes documents; maintains all office files (students, financial, correspondence) and email or hard copy correspondence with students; accepts, prints and processes new student applications; schedules appointments and monitors calendars for the Honors Coordinator and Academic Director; maintains and purchases all items for the department and prepares and processes all requisitions; answer phones, assists students and maintains the Honors Space.

  • Maintains 7 to 10 departmental accounts and budgets. This includes entry of credits entry of credits and debits, ensuring that funds are available to pay upcoming expenses, keeping the Honors director and coordinator advised of budget balances and activity, and balancing each account monthly by comparing to a budget status report.

  • Allocates and reports procurement card usage each month. This includes gathering receipts from department members, completing all reports for the department, obtaining signatures and sending to Purchasing.

  • Supervises student worker. This includes assigning job duties, ensuring that they have the necessary tools and understand the task.

  • Prepares, processes and maintains travel requisitions and vouchers for the Honors Coordinator and Academic Director, as well as for faculty members who participate in our student travel. This includes making travel arrangements for students.

  • Coordinates semester student events. This includes reserving a venue, ordering catering, advertising the event, and attending and taking attendance. The program hosts 7 to 8 events a semester.

  • Coordinates program fundraisers. This includes securing a venue, coordinating catering, working with marketing to develop and invitation, maintaining guest lists, receiving RSVPs, making travel arrangements for guest speakers, corresponding with guest speakers.

  • Assists in the coordination of the new student Honors Previews and activities during new student orientation. This includes reserving a venue, arranging catering, ordering tables and chairs, preparing documents and assembling student materials, coordinating student volunteers and mentors, setting up and cleaning up as needed.

  • Assists students who are graduating to ensure their final requirements are submitted to the Honors Director and Coordinator. Coordinating the honors graduation reception, ordering medallions for graduates and capstone advisors.

  • Other duties as assigned.

Necessary Qualifications:

  • High School or GED or equivalent combination of education and experience.

  • Five years of related experience.

  • Must have working knowledge of a personal computer.

  • Must have excellent public relation skills and outstanding skills in oral and written communication .

Preferred Qualifications:

  • Some college.

Applicant Instructions:

Please include the following with your application:

  • Cover letter

  • Resume

  • Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Although the attachment box is labeled “CV/Resume,” more than one document may be included. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu .

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

West Texas A&M University is a four-year public university that serves a diverse population of more than 9,900 students representing 48 states, 55 countries and four U.S. territories. In 2016, The Chronicle of Education recognized WTAMU as a “Great College to Work For” in its annual survey on the academic workplace. WTAMU’s more than 800 employees enjoy a growing, dynamic university built on a foundation of respect, support, camaraderie, engagement and dedication, while students thrive in an atmosphere committed to personal attention and teaching excellence.

West Texas A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to

diversity.

If you need assistance in applying for this job, please contact (806) 651-2114.

Useful Links:

  • Benefits at https://www.wtamu.edu/administration/human-resources-benefits.aspx

  • Employment at https://www.wtamu.edu/administration/human-resources-employment.aspx

  • Holidays at https://www.wtamu.edu/administration/human-resources-holidays.aspx

  • Leave Programs at https://www.wtamu.edu/administration/human-resources-leave-programs.aspx

  • Human Resources Home at http://www.wtamu.edu/administration/human-resources.aspx

  • Retirement Programs at https://www.wtamu.edu/administration/human-resources-retirement-programs.aspx WTAMU Home at http://www.wtamu.edu/

  • WTAMU Accessibility at http://www.wtamu.edu/about/web-accessibility.aspx

  • WTAMU Privacy Statement at http://www.wtamu.edu/about/privacy-statement.aspx

  • Human Resources Contacts at https://www.wtamu.edu/administration/human-resources-contact-us.aspx

  • University Contacts at http://www.wtamu.edu/about/contact-us.aspx

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