Collabera Executive Assistant in Dallas, Texas

Executive Assistant

Location:Dallas, TexasUS

Posted On:5/16/2018

Job Code:5988EATX

Job Description

• Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment • Arrange large group meetings with responsibility for coordinating availability with all parties; reserving meeting rooms and securing call-in numbers; arranging special meeting facilities; sending meeting confirmation emails; preparing and distributing meeting materials • Maintain executive calendars; schedule/reschedule meetings by partnering and coordinating with internal and external constituents • Communicate effectively and professionally with executives; act as liaison with executives and their assistants • Handle business travel with responsibility for booking travel arrangements; coordinating out-of-town meeting schedules and preparing travel and submitting expense reimbursement requests • Maintain executive files such as correspondence files, document files and office files • Handle executive mail including pre-sorting and prioritizing mail and responding to immediate and urgent requests • Navigate firm effectively and efficiently by interfacing with various departments on behalf of executives to collect information, respond to requests and coordinate meetings • Responsible for additional miscellaneous administrative activities including, but not limited to preparation of copies; supply management; sending/receiving faxes; maintaining orderly, fully-functioning work area for executives and their staff

Category:IT code:new

Area Code


Job Requirements


• Experience in an administrative role supporting a Senior Level executive • Strong understanding of all office technology and advanced knowledge of MS Office, particularly Word, Excel, PowerPoint and Outlook • Strong attention to detail with excellent organizational skills • Possess solid client-focused and collaboration skills in a team environment willing to assist colleagues and all members of the team

Preferred Skills: