Defense Contract Audit Agency OFFICE AUTOMATION ASSISTANT in Greenville, Texas
Summary Reemployed annuitant: This vacancy does not meet the criteria for appointment of annuitants. Responsibilities Provides office automation and a variety of other support services to management and auditors in a Field Audit Office (FAO) as part of an administrative support team/unit. Such functions may include: maintaining time and attendance; maintaining office records, files and reference materials; making travel arrangements; processing vouchers; processing mail; greeting office visitors and answering telephones. Serves as the personal computer (PC) Point of Contact for a Field Audit Office (FAO). Ensures that software updates are applied to the office PCs. Assists users in accessing and utilizing various applications, and resolves operational problems. Inputs audit management data and produces reports from the DCAA Management Information System (DMIS). Produces audit reports and other documents using word processing software functions while working from handwritten draft, edited copy or electronic files. Ensures documents are in proper format and verifies spelling, punctuation, capitalization, and grammar. Stores, retrieves, and prints a variety of documents to include those requiring complex formats as graphics, tables or spreadsheets within text. Verifies arithmetical accuracy of schedules and exhibits prior to and after typing audit reports. Reproduces, assembles and distributes complete audit reports and attachments. Requirements Conditions of Employment Qualifications All qualification and time-in-grade (if applicable) requirements must be met within 30 days of the closing date of this announcement. You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions, http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp. Proficiency Requirements: You must be able to type at least 40 words per minute. Specialized Experience: In addition to meeting the typing proficiency requirement, you must have at least one year of specialized experience at the GS-05 or equivalent level. Specialized experience must be documented in your resume. Examples of specialized experience include performing a wide variety of administrative support functions such as selecting the most appropriate office automation software (word processing, spreadsheet, and databases); retrieving, manipulating and sorting electronic data; preparing, editing and formatting of complex documents and reports; making travel arrangements; reviewing mail and preparing draft response prior to routing to appropriate person; files management and customer support/telephone coverage; OR providing a variety of support services such as updating and maintaining automated information systems, software updates, equipment configuration, user access support, and related functions. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Substitution of Education for Specialized Experience: You may substitute six (6) months of graduate level education which is directly related to the work of the position. Equivalent combinations of successfully completed education and experience may be used to meet total experience requirements. Additional Information DCAA has a comprehensive benefits package that includes retirement, social security and thrift savings; health, life and long term care insurance; paid vacation, sick leave and holidays. DCAA employees enjoy our business-casual dress code, flexible work schedules, transit subsidies, and the opportunity to telecommute. Initial Probationary Period: You will be required to serve an initial probationary period of 2 years if one has not already been completed. Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov). Telework: Eligible Background Investigation: All selectees will be subject to a personnel security investigation which must be favorably adjudicated for occupancy of a sensitive position and/or access to classified information. If you are selected for a critical/special sensitive position, you will be subject to a Single Scope Background Investigation (SSBI). For a critical sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret level. For a special sensitive position, you must be able to obtain and maintain security clearance eligibility at the Top Secret/Sensitive Compartmented Information (TS/SCI) level AND you will be subject to a random counterintelligence scope polygraph. Drug Testing: If you are given access to classified information, you will be subject to random drug testing. If you are selected for a special sensitive position, you will be placed in a drug testing designated position. You must pass a drug test before your assignment to such a position and you will be subject to random drug testing subsequent to your assignment. Performance Appraisal: If you are a current Federal employee, you must be rated fully successful or higher on your current performance rating to be eligible for promotion. You may be asked to provide a copy of your performance appraisal during the evaluation and selection process. Interagency Career Transition Assistance Program (ICTAP): You must be well qualified for the position to receive special selection priority under the ICTAP. A qualified ICTAP eligible achieving a score of 90 or above will be considered "well qualified". For more information, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap Special Hiring Authorities: You may be considered for the vacancy if you are eligible for a special appointment authority such as those authorized for the severely disabled; certain Vietnam Era and disabled veterans; volunteers returned from the Peace Corps or Vista, etc. For more information, visit the following OPM websites: USAJOBS Information Center: http://www.usajobs.gov/ResourceCenter; VetsInfo Guide: http://www.fedshirevets.gov/. Veterans Employment Opportunities Act (VEOA): Veterans who are preference eligible or who have been separated from the Armed Forces under honorable conditions after substantially completing an initial 3-year term (not less than 2 years and 11 months) may apply regardless of their current geographical location. Veterans must submit their DD-214, Certificate of Release or Discharge from Active Duty, to be considered under this authority. If you are unable to apply online, view the following link for information regarding Alternate Application.