Catholic Health Initiatives Administrative Assistant II in HOUSTON, Texas

Administrative Assistant II

Description

Position Type: Regular

Scheduled Hours per 2 week Pay Period: 80

Primary Location: TX > HOUSTON > ST LUKES MEDICAL CENTER

Baylor St. Luke’s Medical Center

A quaternary care facility that is home of the Texas Heart® Institute,

a world-class cardiovascular research and education institution founded in 1962

by Denton A. Cooley, MD–consistently ranked as one of the nation’s best in

Cardiovascular Services & Heart Surgery.

The first hospital in Texas and the Southwest designated a Magnet®

hospital for Nursing Excellence by the American Nurses Credentialing Center,

receiving the award four consecutive times. Baylor St. Luke’s is home to three

freestanding community emergency centers (Holcombe, Pearland, and San Felipe)

offering adult and pediatric care–treating more than 51,000 patients annually.

The hospital holds a collaborative partnership with Baylor College of Medicine

and affiliations with The University of Texas Medical School at Houston, The

University of Texas Medical Branch (Galveston), Houston Baptist University, and

Prairie View A&M University.

POSITION SUMMARY

Oversees a variety of clerical office functions and interacts at all

levels of the organization including visitors, vendors, physicians and

staff. Provides administrative support to

Directors and Managers and responsibilities involve a wide range of routine,

confidential and administrative duties.

POSITION RESPONSIBILITIES

  1. Greets and directs all visitors, vendors, physicians and staff with

a friendly and professional demeanor

  1. Provides clerical support including answering telephones, greeting

clients and visitors, making appointments and referrals, typing, filing, and

routing mail

  1. Acts as direct assistant to the Manager or Director

  2. Arranges, Participates in, and Implements conference and meetings

  3. Provides information to staff

  4. Manages Outlook calendar or multiple Outlook calendars, handles

travel arrangements as necessary

  1. Creates, edits, and formats letters, reports, spreadsheets and

PowerPoint presentations

  1. Accountable for office operations. Identifies problems, develops and

impartments solutions; plans, organizes and prioritizes assignments within the

office

  1. May conduct limited research fro information

Qualifications

MINIMUM QUALIFICATIONS

Education and Licensure: High School Diploma/GED required

Minimum experience: At least one (1) year of experience in an administrative support role

Minimum Knowledge, Skills, and Abilities:

  • Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion

  • Must be able to positively interact with a very large constituency of high visibility and importance to the decision making process

  • Must be self-motivated, and able to take ownership of projects/assignment

  • Must be a team player

  • Must have excellent customer service skills with outstanding follow-up

  • Strong interpersonal, verbal and writing skills

  • Must have exceptional proficiency in composing written communications, expert proofreading and editing skills

  • Ability to create and revise Word, Excel, PowerPoint and Visio document

  • Advanced Microsoft Office product competency, which may be tested through pre-employment assessment

DISCLOSURE STATEMENT:

The above statements reflect the general details considered necessary to describe the essential functions of the job as identified, and shall not be considered a detailed description of all work requirements that may be inherent in position

Job Administrative/Clerical

Primary Location TEXAS-HOUSTON-ST LUKES MEDICAL CENTER

Daily Schedule Days

Scheduled Hours per 2-week Pay Period 80

Weekends Required Occasional

Req ID: 2018-R0192534

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.