Honeywell Lead Administrative Assistant in Houston, Texas
The future is what you make it.
When you join Honeywell, you become a member of our global team of thinkers, innovators, dreamers and doers who make the things that make the future.
Use your administrative and organizational skills to provide general administrative support to Honeywell executives. You will work closely with the business leaders and enjoy a lot of interaction with internal employees and external customers. Contribute in a team of highly committed professionals whose organizational and communication skills ensure smooth travel planning, calendar coordination, complex meeting planning and other administrative business processes.
Perform complex and confidential administrative duties for multiple executive-level leaders including:
Travel requirements: book complex international and domestic travel, including hotel reservations and ground transportation;
determine and obtain necessary passport/visa documentation and creation of travel books with itineraries and meeting agendas to ensure
executives are organized and prepared for their trips
High volume of SAP processing; PO creation and invoice entry for several areas of PMT
Scheduling: arrange and confirm internal and external meetings both on-site and off-site as well as videoconferences and
teleconferences; maintain and manage business and personal calendars
Meetings: coordinate all meeting logistics.
Attend meetings when warranted and provide assistance facilitating and scribing
Act as the point of contact to coordinate attendance, transportation requirements and other needs in connection with business meetings and events
Help draft and distribute organization announcements and memos
PowerPoint presentations: draft PowerPoint slides and edit PowerPoint content as needed,
in support presentation development for supported EMT leaders Proactively work with other administrative assistants
(including other functions and regions) to provide seamless coverage to the Leadership Team
Act as project coordinator to facilitate each phase of various projects – including management of RAILs and action logs
Process expenses and invoices in a timely manner using the HON travel and expense system and SAP
Support extended team members with duties as assigned
Manage office supplies, duplication and distribution of documents electronically and physically
Collect routine reports from others and summarize in prescribed template
YOU MUST HAVE
· High School Diploma
· Minimum of 10 years administrative support experience
· Ability to easily and effectively juggle many priorities and competing demands
· Individuals who are self-motivated and do things before being asked by others or forced to by events
· Ability to focus on important information and identify key details.
· Professional and courteous communication
· Strong organizational skills
· Excellent computer literacy in a variety of Microsoft and web-based programs
· Highly dependable and trustworthy and able to manage conflicting priorities and deadlines
· Some administrative assistant experiences
· Associate's degree preferred
Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.
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