University of Texas Health Science Center Administrative Assistant-Senior in San Antonio, Texas

Job Description

This position provides all administrative support for the faculty and staff of the Division of Surgical Oncology and Endocrine Surgery. Duties include all calendar maintenance for 4 full-time faculty, and 4 part-time faculty., financial management, travel arrangements and reimbursements, and processing all vouchers.

Job Duty

Responsible for the division’s budgets and maintenance schedules for supplies and reimbursements to faculty, to include: communication with clinic office manager, taking orders, dispersing items upon arrival, billing invoices, and reconciling payments. Maintain and make revisions on faculty Curriculum Vitae using the e-Talus program. Maintain and review division time sheets. Collaborate with department heads and act as liaison between administrative staff to coordinate availability to interview for vacant faculty positions.

Job Duty

Maintain faculty calendars. Collaborate with various external organizations to schedule conference calls. Secure meeting rooms, make catering arrangements, request audio-visual equipment and prepare agendas for on-site meetings and Surgical Oncology Grand Rounds.

Job Duty

Prepare special financial reports by collecting, analyzing and summarizing data for faculty monthly services verification forms, XYZ plans and compensation models.

Job Duty

Coordinate division chief’s foreign travel. To include all accommodations and PowerPoint presentations.

Job Duty

Prepare division attending call schedule monthly for faculty and residents on the Surgical oncology service. Other duties as assigned.

EEO Statement

We are an equal opportunity/affirmative action employer which includes protected veterans and individuals with disabilities.

Salary: Competitive

Required Qualifications: Associate’s degree with five (5) years of related experience.

Career Family: Administration

Job Title: Administrative Assistant-Senior

Work Location: Main Campus (7703 Floyd Curl Drive)

Benefits Eligible?: Yes

Work Schedule: Monday-Friday; 8:00am-5:00pm

Number of hours per week: 40

Is this position required to drive a UT vehicle?: No

Combination of Relevant Education and Experience accepted: Yes

Percentage Of Time: 10

Requisition Number: 20164012

Type of Recruitment: Open Recruitment (open to UTHSCSA and non-UTHSCSA employees)

Security Sensitive Statement: All positions are security sensitive and will require criminal background checks.